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Stay on top of your PTA planning and work your fundraising around national events to boost interest


December


TO DO: l Write to any businesses that provided prizes or sponsorship for your fair, thanking them and confirming how much was raised. l Take advantage of any easy fundraising opportunities, such as selling drinks at the nativity play. l Send a letter to parents sharing how much you have raised so far this year and how it will be spent. Thank everyone for their support. EVENTS: 5 December is International Volunteer’s Day, so use it an excuse to thank your volunteers (not that you need one!) for their hard work. Save the Children’s Christmas Jumper Day falls on 13 December, and The Ramblers Association’s Festival of Winter Walks (20 December to 5 January) is the ideal excuse for a sponsored walk.


June


TO DO: l Promote name label and school uniform fundraising schemes to both new and existing parents. l Run a Father’s Day fundraiser such as a gift room or a football match. l If your school is holding a sports day, sell refreshments during the event. EVENTS: Wimbledon takes place from 29 June to 12 July so how about holding a Wimbledon-inspired picnic to mark the end of the year? National School Sport Week also takes place this month.


January


TO DO: l Start thinking about your summer fair: establish a sub-committee and agree on a theme and attractions. l Plan a bedtime stories event for World Book Day in March – did you know it’s 70 years since The Lion, the Witch and the Wardrobe and 60 years since Green Eggs and Ham were published? EVENTS: Celebrate Burns Night (25 January) with a ceilidh, or hold a sponsored read-a- thon for National Storytelling Week (1-8 February).


February


TO DO: l Celebrate Valentine’s Day with a pupil disco, a pop-up restaurant night for parents, or a family movie evening. l While there’s calm before the summer fair storm, this is a good time to tackle any housekeeping jobs you’ve been putting off. l Hold a ‘Silver Smarties’ event during Lent (26 February to 9 April), where pupils earn 20ps for completing tasks or acts of kindness. EVENTS: Pancake Day (25 February) may call for a pancake race or a sponsored flip. Or hold a pancake breakfast before school for families.


July


TO DO: l Finalise plans for events to welcome new families at the start of the academic year. l Meet with the head to agree dates for any significant events, such as the Christmas fair and the first PTA meeting of the year. l Gather volunteers together to do an inventory of your PTA stores – does anything need replenishing, repairing or throwing away? l Ensure all housekeeping is in order before the summer break. l Provide a breakdown of how much each PTA event raised and thank everyone for their support, including company sponsors. EVENTS: The 2020 Summer Olympics take place in Tokyo from 24 July to 9 August, making it a perfect theme for your summer fair.


Planning tips l It’s better to run a few events well than risk overwhelming your volunteers and supporters. Limit large events to one per term. l Plan out a calendar of activities that includes a good spread – for children and adults as well as non-event initiatives – across the year. l As well as national dates, consider local events you may want to take part in, including carnivals and village fairs. l While any monies raised on national charity days will go to the relevant charitable cause rather than the PTA, it’s always worth running a not-for- profit event (such as a Macmillan coffee morning) in order to raise awareness of your PTA and the value it brings to the school and local community. l Search pta.co.uk for guidance on everything from writing a fundraising strategy to brainstorming ideas and recruiting volunteers.


Turn to p35 for a list of cultural and religious events


pta.co.uk AUTUMN 2019 39


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