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Three months


before ● If you haven’t already


done so, agree on the date and time with the school. ● Establish who will be taking the lead on the event and form a sub-committee. ● Send a ‘save the date’ to parents through your most effective channel. ● Schedule any non-uniform day fundraisers with the school. ● Choose a theme to help inspire your choice of stalls and refreshments. Ideas might include winter wonderland or Christmas market. ● Consider whether you want any headline attractions such as a rodeo reindeer, synthetic ice rink or pantomime. Use our directory (pta.co.uk/suppliers) to search for suppliers and book them as early as possible. ● If you’ve held a Christmas fair before, review previous events, looking at which stalls were most popular and which ones generated the most money. Agree a shortlist of stalls and work out how many volunteers you will need. ● If you’re planning to sell any


CHECKLIST Your Christmas fair


Overwhelmed by the sheer volume of work to do in the run-up to your fair? Here’s how to stay on top of those tasks…


F


or many of us, there’s nothing more satisfying than crossing items off a to-do list. Planning a Christmas fair takes a lot of organising, and you don’t want to leave everything until the last minute. There’s plenty that can


be done in advance, and we’ve created a handy checklist to help you manage the tasks in hand, so that your fair runs like clockwork and your committee members still have time to plan their own Christmas celebrations.


32 AUTUMN 2019 pta.co.uk


personalised items at your event, such as calendars, recipe books or Christmas puddings, source a supplier and get the process going. ● Speak to the school to fi nd ways of getting the children involved. Are there any activities they could do in class, such as making decorations to be sold at the fair? Consider year group stalls, where pupils can set up their own mini businesses.


2


Two months before ● Work out how much food you’ll need to buy. This


may include burgers, biscuits, tea and coffee, and soft drinks, plus sweets as stall prizes. To minimise waste and maximise profi ts, order from Booker, which offers a sale-or- return option on unopened packs. Visit pta.co.uk/boost-profi ts/ booker to fi nd out how PTA+ can help you set up your account. ● If you’re running a secret gift room


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