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MANAGING YOUR PTA – Roles and responsibilities


Y


ou may well be holding your AGM this term, which means named committee members will be stepping down and


you may be looking for new people to take on the roles. It can be hard finding willing volunteers, and that’s often because people simply don’t understand what they’re being asked to do. The traditional roles are chair, treasurer and secretary, but what do these roles actually entail on a day-to-day basis? What each position involves will differ from committee to committee and will depend on your constitution, but our job descriptions on the next few pages will give you an idea of what each named officer is responsible for.


What legal responsibilities MODELS ROLE


Taking on a named role means you can develop your skills, meet new people and make a real difference to PTA fundraising. But what exactly do the ‘chair’, ‘treasurer’ and ‘secretary’ do?


are linked to PTA roles? As trustees of the PTA, all named officers are responsible for making sure the organisation is run effectively and in line with its constitution. If your PTA is a registered charity then it’s likely that as a chair, treasurer or secretary your details will be lodged with the Charity Commission. A handbook for trustees – The Essential Trustee: What you need to know, what you need to do – can be downloaded from the Charity Commission website and will tell you more about what is expected of trustees. Although it may seem intimidating, being a good trustee is mostly about common sense, for example: l Ensuring committee meetings are properly organised and minuted l Ensuring everyone is fully informed and can take part in discussions that lead to good decisions l Encouraging everyone to turn up to meetings l Identifying the skills and experience the charity needs to run effectively, and recruiting members with these skills l Making sure the charity’s assets are only used to support or carry out its purposes and taking reasonable steps to ensure the school spends the money as agreed


pta.co.uk AUTUMN 2019 21


IMAGE: TRAIMAK_IVAN/ISTOCKPHOTO.COM


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