FUNDRAISING – End-of-year events

hold your event outside then you’ll need to state this clearly when ordering your licence.

International day If your school community is culturally diverse, then consider holding an international event and encourage everyone to get involved. Divide up the role of organising the event into sub-committees responsible for different countries or cultures. Can local restaurants help provide some of the food? Could local dance teachers provide some salsa or bhangra lessons?

Participants form teams and answer questions – five or six rounds of ten questions tends to work well.

Film night Treat families to a cheaper alternative to a trip to the cinema with a film event. Go for a classic film or a new release to generate excitement. Take advantage of the warm weather by hanging a well-

ironed white sheet against an outside wall and using a projector, or, if you have a bigger audience, hire an inflatable screen and sound system from a company such as Skylight Cinema (skylightcinema. You will need a film licence to cover the copyright, and this is easily obtained from or (see p20 for more details). If you’re planning to

Obstacle course Ask for donations of anything that could be used on an obstacle course – from buckets and sponges for spectators to throw, to tyres for participants to hop through. Once you’ve collated your donations, build a course around them. Invite pupils to come along and let off steam, with family and friends as spectators. Encourage people to bring along a picnic. Make it more fun with water pistols and bubble blowers, and, for added excitement, persuade teachers to have a go.

Tips and advice

WHEN TO HOLD YOUR EVENT Summer is a busy time so check out your school and PTA calendar, and find out about any planned local events. Consider whether the event can be fully or partially incorporated into the school day. Always consult the school so your event doesn’t clash with their end-of-year celebrations, and remember that evening events need to start early so younger children don’t get too tired.

WHO TO INVITE This is an opportunity to celebrate the achievements of the school community over the past year, including pupils, staff, families and the PTA. Consider who has supported the PTA throughout the year and invite them along to say thanks and to show them how their support has helped the school. The end of the year is of course a significant time for school leavers, so you may want to

organise a leavers-only event or something just for the children. You might also want to consider inviting families of new starters to your event, to ease any jitters and introduce them to some friendly faces.

WHAT TO CHARGE Although this is your final fundraiser of the year, it doesn’t have to be a big money-maker. Part of the role of a PTA is to reach out to all families. By charging a minimal fee that covers costs or asking for donations so people give what they can, you can bring the whole school together. You don’t want to exclude people from a leavers’ celebration, and a more accessible event means a bigger audience to share in your success. With family events, also bear in mind that it can get expensive for large families, so consider letting either adults or children enter for free, or offer a discounted family ticket.

Sleepover What could be more exciting than a sleepover in the school hall? Get pupils to bring their own sleeping bags and pillows. Set up some games with prizes, and provide snacks (preferably earlier than midnight!). Pupils could pitch in with memories of the school year as the perfect bedtime story. You will need the relevant ratio of DBS-checked supervising adults to children.

Treasure hunt Take advantage of the summer evenings and run a treasure hunt around the school grounds. Create a map with clues and set children tasks to complete along the way. Give prizes to all those who complete the hunt and have a cake stall and plenty of refreshments available at the end.

PTA+ online

Read our detailed event guides at SUMMER 2019 43


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