FUNDRAISING – Tried and tested

300 club

‘Our 300 club is a bit like a lottery – people can purchase as many numbers as they like for £2 per number, and that number is allocated to them for as long as they pay their monthly subscription. Each month, three winners receive a cash prize depending on how many members are in the club at the time. For every £2, £1 goes to the PTA and 75p goes to the monthly prizes The fi nal 25p is saved for our December jackpot draw, which last year paid out £780.75 to one lucky winner. All members pay their subscriptions by standing

order into our bank account. I spend around half an hour each month reconciling the bank account, drawing the monthly winners and sending out the prizes. Our 300 club is covered by a small lotteries licence, which costs £20. Around 100 parents, 25

teachers and four governors are currently members. A few parents and teachers have fi ve numbers each, meaning they pay in £10 per month, but most only pay £2 or £4. We currently have 220 numbers sold, generating an income of £440 per month, and an annual profi t of

’90s night Pre-loved uniform sales

‘We began holding pre-loved uniform sales fi ve years ago, when I took over the PTFA. We ask parents to donate clean uniform in good condition to the school offi ce, and also use unclaimed lost property. I collect it regularly from the offi ce and check it, hang it, label it and return it to school to be displayed on two rails that are kept in the staffroom. We get lots of donations and the rails are always full. The rails of stock go out in the school reception area on the second week of every month. We advertise this on the school newsletter, our Facebook page and Classlist. School sweatshirts are £13-£14 in the uniform shop, but we charge £3. We also sell trousers, shorts, summer dresses, pinafores and skirts for £1, and charge 50p for all other items. Sometimes we have coats or shoes for £3. We put an honesty tin on the offi ce counter for

people to pay, and the price list is stuck on the end of the rails. Parents can also either go to the offi ce and ask for an item or message us on Facebook. We will check and leave it in the offi ce if we have it. It’s very popular, and we make around £120 per month. This is a good way to make money for the PTFA but

it’s also a great service for parents. For those that are fi nding money a bit tight this really does help them out. Plus, if they need an item for the last few weeks of term, it’s cheaper than buying new. We also give items to families that are really struggling.’ Lisa Philogene-Jones, PTFA chair, Hill View Primary Academy, Bournemouth, Dorset (654 pupils)

‘We had previously held a swing ball and wanted to offer a different kind of dance event. We thought it might be fun to revisit the 1990s, and we held the evening at the local civic hall as it had a larger capacity than our small school hall. We also wanted to tap into the local community. The hall was our main cost, along with the DJ. We also bought events insurance and a TEN. We promoted the event on social media, the school website and through posters and fl yers in the local area. We got free coverage from local media, and we started promoting the event in November. The event was held on a February evening, from 8:00pm until midnight. We were at the venue on and off all day, decorating and setting up the two bars. The majority of volunteers manned the bars for most of the event. To boost profi ts, we had a small stall selling glow

sticks and novelties. A local wood-fi red pizza company did the food, giving us a percentage of their takings. Over 300 people attended. It was a lot of work on

the night but well worth it – we made over £5,550. If you do run a similar event, make sure you have

plenty of volunteers, and plenty of change. Although we offered card payments, many people paid in cash, so we had to replenish our change several times.’ Claire Hilton, chair, Dobcross Holy Trinity Primary School, Dobcross, Oldham (225 pupils) SUMMER 2019 29

£2,640. We hope to continue to increase this amount by promoting it continuously through social media and the school website. When running a fundraiser

like this you do need to be mindful of GDPR. We make sure that only necessary information is kept securely on our fi les and that we destroy records as soon as anyone leaves the scheme. It brings in a lot of money,

and pretty much runs itself.’ Claire Smith, treasurer, Haslingden High School & Sixth Form, Rossendale, Lancashire (1,600 pupils)


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