● Tips on good governance, securing support and harnessing volunteers Managing your PTA Get ready for your


Recruiting volunteers Running PTA events takes a lot of manpower. Here’s how you can assemble a strong team of helpers...

Be accessible The key to recruiting volunteers is to make it as easy and accessible as possible. Ensure all your promotional materials give a clear, consistent way in which people can offer their help, making contact details explicit. Break jobs down so that people know exactly what they’re signing up for. Let potential volunteers know how valuable they are.

Promote your cause Make it clear what you’re fundraising for, and what you’ve funded in the past. If people can see the impact you’ve had then they’ll be more likely to volunteer. Advertise wherever you can – from the school noticeboard to your social media – and make the most of captive audiences at other events to put out a plea for helpers.

Allocate tasks Break each event down into the individual tasks as well as hourly timeslots. Share

this as a rota to encourage people to sign up. This can be a paper chart in your school reception area or online via websites such as Patchwork (patchworkit. com/promotion/ Patchwork-for-PTA). Have a list of jobs for volunteers who turn up out of the blue on the day – if people pluck up the courage to volunteer and are then rejected, they won’t come back.

Appreciate them If volunteers have a positive experience then they will be more likely to help again. At events, make sure volunteers aren’t trapped on a stall, without being able to get a drink or go to the toilet, or having an opportunity to enjoy the event with their own family. Make sure committee members are in place to explain to your volunteers what they need to do, and to be on hand for any problems or questions. Extra incentives are a great way to draft volunteers in and keep them coming back. If you’re holding a disco, keep the music going a bit longer after the event so volunteers and their kids can have an exclusive

boogie. How about running a volunteer raffl e where the names of all your helpers are entered into a draw to win a donated prize?

Involve the school Getting school staff involved in PTA fundraising shows parents, families and the community that the PTA’s efforts are valued, and this can boost support and donations. Staff can help with anything from manning stalls or donating skills to volunteering to be sponged by the children! Year group stalls run by

pupils are a fantastic way to get classes helping with events such as your seasonal fairs. Pupils form groups of three to fi ve, each with £5 to spend on setting up their stall. Getting pupils involved can help them learn new skills, as well as making them feel as if they’ve really earned their new resources.

PTA+ online

Visit a-pta for more advice on how to boost support at your events. SUMMER 2019 15


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