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By Heather Park


A glitzy evening will make parents and guests feel like royalty for a night


GRAND BALL A beginner’s guide to a… C


reate a buzz of excitement by adding a grand ball to your events calendar! With black ties, 





Champagne, it’s a spectacular way to  this type of event is all about good planning, so allow several months to get everything in place, and appoint  sure if it would work for your school? 


Liz Hamilton, Chair, Barton St Lawrence PTFA, Preston (160 pupils): ‘Our local hotel has been host to the   advance, receiving a discount thanks to our charity status and the relationship  hired the resident DJ, who provided  We started selling tickets 12 weeks


before the event, offering an early bird price of £30 until the end of January, at   


auction – with prizes from local  were promoted on our Facebook page,  We created auction packages by


 a foodie package including four different restaurant vouchers, and a beauty package containing hair straighteners, vouchers for a hair salon and a nail  created, with the rest of the prizes going  dinner and included a main prize of bed  break up the dinner, we played Irish  On the night, we divided the jobs


between lots of different people so that 48 SUMMER 2018 pta.co.uk


 


we have a lot of fun and last year we 


Ruth Weddell, Friends of Cranmere, Cranmere Primary, Esher (502 pupils): ‘We hold our ball every two years, and it gets more successful each time! We begin promoting the ball in


January, with tickets going on sale  booking offer, but tickets sell out so quickly we don’t need to do this! Our 2017 ball was held in May at


 agreed a cost for a two-course meal, including a complimentary drink  


as well as reception drinks and a sit- down meal, included a grand auction,   of the dads is a member, they gave us a  We introduced the casino last  money to start off with, and after that  


the prizes, which included two centre court tickets at Wimbledon with full hospitality, and a cut, style and advice session with the Queen’s hairdresser!  design and printing was done free-of-   


coming from the auction (£3,000)  On the whole, organising a school


ball is a mammoth task that requires a lot of dedication and commitment! Having said that, it’s also a lot of fun, and the satisfaction and achievement of raising so much money for your school 


Step-by-step


Six months before Book the venue and any entertainment, especially if


it’s a busy hotel, and pay a deposit. Send out a ‘save the date’ to parents.


Three months before Start advertising the event and selling tickets through





an online platform or in person, possibly offering an early bird discount. Approach local companies via letter, email or in person to ask for donations for auction and raffl e prizes. These could be a product, service or experience. Contact local press to come and take photographs at the event.


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