Work smarter, not harder 4 Ways a smart workplace can benefit your business

By Ian Hetherington, CEO & Founder, eeGeo

For facilities managers the success of IoT has brought with it a headache and a cure, depending on which way you look at it. It’s now commonplace for facilities managers to process ever increasing amounts of data, collected from numerous sources, in an attempt to optimise building usage and manage the resources and assets inside of it.

But technology is a friend, not a foe...

There are numerous enterprise applications to streamline the job of a facilities manager, from online booking forms to energy consumption apps, but siloing data in this way has no real benefit when it comes to identifying actionable insights. Instead, solutions that visualise multiple data streams in real time will give facilities managers a new level of insight and control to identify ways to optimise building usage and reduce unnecessary expenditure. What’s more, layering this data on a 3D

map provides context for each data set and enables facilities managers to intuitively correlate data to make better decisions. And for building users, particularly in the workplace, having access to a map of a building interior and exterior, delivered via mobile, encourages compliance and efficiency.


The obvious benefit of a 3D interior map is its navigation value, but mapping in 3D also adds an additional level of ease. It’s in our nature to find our way by recognising landmarks and objects we see around us, and this becomes even more important when navigating indoors. Providing a mobile 3D map for visitors helps them navigate a building and search for facilities in a more engaging way. It also helps the business take steps towards a paperless workplace – reducing costs and decreasing its carbon footprint.

Asset Management & Energy Consumption

An interactive 3D map of the interior of your business will allow the position and status of objects and places to be visualised graphically, making it easier for facilities managers to monitor and track assets and resources – meeting room availability, hot desk efficiency, office equipment tracking and the

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occupancy of the building. A system such as this enables facilities managers to reap the benefits of big data for cost cutting purposes. For example, visualising data in this way

will instantly identify if a meeting room is regularly being used in the morning but left vacant in the afternoon, so that equipment can be shut down after this time. Additionally decisions can be made about space that is continuously underutilised – it can be repurposed or let. Is the large boardroom frequently being used by small groups? The facilities manager will have the insight to direct them to a space more in line with their needs.

Employee Satisfaction & Productivity

As the workforce becomes increasingly mobile, the number of remote and freelance workers is also increasing. Major cities are seeing a development of co-working locations providing a flexible workspace to suit freelance working requirements. Not only will mobile applications provide a means for data visualisation but it will also provide a data collecting resource. Engagement with building users through an intuitive application can further improve business efficiency, encouraging compliance with resource booking and empower users to swiftly report encountered facilities issues. A mobile app that enables employees

to report faults in real time is great but rendering this information on a 3D map provides additional context to enable facilities managers to record, locate and fix tickets in the fastest possible time. Maintenance operatives can arrive at the fault, with sub-


An application housing a 3D map could prove an effective communication portal. It provides an opportunity to deliver extended information about the work environment but also social media feeds and other enterprise content could be delivered within the app. A wide range of information can be pushed directly to employees without using traditional e-mail: facility status messages (kitchen out of order, toilet cleaning in progress), catering information such as menus or canteen queue levels as well as company reminders. The ability to layer social media feeds

and proximity marketing services can transform the app into a visitor hub allowing communications and in-app purchase (e.g. pay for a canteen coffee in-app) while geolocation advertising can enhance the end-user experience through personalised notifications. There is a lot of emphasis

on the term ‘mobile’, but 3D mapping within the mobile space allows businesses to streamline facilities management, bringing them in line with employee services

– increasing employee safety, satisfaction and efficiency.

centimetre accuracy, with the right tools for the job. A searchable 3D map will provide users

with a tool that pin points their desk and nearby amenities such as service areas, toilets and vending machines. Layering real-time information on the position of colleagues adds value, as users can find who/what they need in an instant. For facilities managers, a mobile application

can act as a direct portal to employees where they can complete health and safety inductions, locate fire extinguishers and fire exits, as well as prompting users to check-in and check-out of their desks for real-time personnel management.

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