This page contains a Flash digital edition of a book.
SUMMER FAIR SPECIAL


Don’t panic about the legal requirements of running a summer fair! Follow our quick guide to the licences and best practice guidelines you should be thinking about…


SELLING ALCOHOL A Temporary Event Notice (TEN) is required for any event (in England and Wales) that includes the supply of alcohol. If you expect the numbers attending your fair to exceed the limit of 500 people, restrict the area for the sale of alcohol by roping off a space which can hold fewer than 500 people. Contact your local council to apply for a TEN – a fee of £21 is payable – and allow 10 working days. 


(or ‘water into wine’ stall) that includes alcoholic prizes, however these must be in sealed containers. If someone who appears to be under 18 wins an alcoholic prize, checks should be made to verify their age and good practice is to withhold the prize until it can be given to someone aged 18 or over.


PRE-SELLING RAFFLE TICKETS If you’re planning to sell tickets prior to the event and the proceeds (from ticket sales) for a single draw are not anticipated to exceed £20,000 (you wish!), then you must register with your local authority as a ‘small society lottery’. You would need to pay a small fee and comply with a range of regulatory requirements  information printed onto the tickets and preventing children under the age of 16 from participating. Registration is valid for 12 months.


PLAYING MUSIC If you play recorded music in public, you must get permission from the copyright holder – a PRS for Music (Performing Rights Society) licence grants you this permission. A PPL (Phonographic Performance Ltd) licence ensures that performers and record companies are being fairly paid for the use of their music. All schools should have a CEFM


(Centre for Education and Finance Management) licence to cover them for curricular activities. If the school is hosting events outside of the curriculum they would require a PRS for Music licence; check whether your school has this in place. This would cover the PTA for music at school fairs. For more information, contact prsformusic.com.


PRICING A TOMBOLA Tombolas normally fall under the terms of an ‘incidental non- commercial lottery’ under the Gambling Act 2005 and therefore no lottery licence is required. Wondering whether you have to charge the same amount per ticket?


Under the Act there is no reference to ticket pricing so it is acceptable to, for example, charge 50p for one ticket, £1 for three tickets. Similarly, if during the latter stages of the event there were still prizes left, there are no restrictions on reducing prices of tickets further in order to sell them.


HANDLING FOOD When it comes to the need for food   local authorities. In theory, food hygiene legislation only applies if the food-handling operation is a regular organised event. Decisions on when this applies are made on a case-by-case basis, so contact the environmental health department within your local council for  food at a summer fair is legally responsible for ensuring that the food they supply is safe – follow the hygiene advice available on the NHS Choices website: nhs.uk/Livewell/ homehygiene or go to food.gov.uk and search under SFBB (Safer Food, Better Business).


BUYING WHOLESALE Remember that if you buy multipacks – of crisps, beer, etc – from a supermarket (as opposed to buying wholesale packs), the ingredients and allergy advice will not be included on individual items. While this isn’t illegal, it is considered bad practice and should be avoided. PTAs are eligible to open an account with award- winning wholesaler, Booker – for more information, go to .


32 SUMMER 2016 pta.co.uk


The legal bit





Page 1  |  Page 2  |  Page 3  |  Page 4  |  Page 5  |  Page 6  |  Page 7  |  Page 8  |  Page 9  |  Page 10  |  Page 11  |  Page 12  |  Page 13  |  Page 14  |  Page 15  |  Page 16  |  Page 17  |  Page 18  |  Page 19  |  Page 20  |  Page 21  |  Page 22  |  Page 23  |  Page 24  |  Page 25  |  Page 26  |  Page 27  |  Page 28  |  Page 29  |  Page 30  |  Page 31  |  Page 32  |  Page 33  |  Page 34  |  Page 35  |  Page 36  |  Page 37  |  Page 38  |  Page 39  |  Page 40  |  Page 41  |  Page 42  |  Page 43  |  Page 44  |  Page 45  |  Page 46  |  Page 47  |  Page 48  |  Page 49  |  Page 50  |  Page 51  |  Page 52  |  Page 53  |  Page 54  |  Page 55  |  Page 56  |  Page 57  |  Page 58  |  Page 59  |  Page 60