This page contains a Flash digital edition of a book.
A beginner’s guide to


Creative ideas, meticulous planning and a bit of luck with the weather can create a massive and magical event...


F


irst of all, if you know what you are raising money for and how much you’re hoping to raise, then tell everyone – supporters


will appreciate knowing how their contribution will be spent and will often be more generous as a result! If you’ve run a fair before and you’re


looking to build on past successes, discuss what worked well, what didn’t and what new ideas you want to try. Aim to have a range of stalls and games available that will appeal to both children and adults, thus keeping everyone at your fair for longer. Having a headline attraction or an unusual stall (‘How many balloons in the MINI?’) will be a great crowd-puller for your posters and publicity, so bear this in mind. You probably already have a date


selected, but how long should your event run for? The consensus among our Facebook community seems to be 2-3 hours. If running your event at the weekend, then plan to cover lunchtime to boost sales of refreshments, and be sure to advertise that you’ll be selling food! Establish a steering group to organise


the fair and assign volunteers to take control of different sections to maximise opportunities, both before and on the 


publicity, sponsorship, entertainment, stalls, food and refreshments, etc. Put together a planning schedule, so that everyone knows what needs doing, who’s doing it, and by when! Compile and distribute contact details for everyone on the organising team to make sure no-one falls through any communication cracks. Finding the right theme can give your


event a sense of cohesion and gives your publicity material a real ‘hook’. For ideas, go to pta.co.uk/fairs/springsummer. 


have any notes to refer to, then work out  and explore options for getting prizes or items donated. Run a non-uniform  of wrapped sweets for the sweet jar, or  bakers, butchers or supermarkets will often donate items or offer a discount. Will you sell pitches to parents or sole


traders? On the plus side they can offer additional interest, especially if you have a small committee or few volunteers. On  from PTA-run stalls. Agree a policy and stick to it, to avoid any controversy. The trick to a successful fair is all in the


planning, so time invested now will pay dividends on the day – good luck!


SIX TO 18 MONTHS BEFORE                      


THREE TO SIX MONTHS BEFORE          


TIP Contact local clubs such


as karate, zumba, streetdance, belly dancers, morris dancers –


anyone who can perform in your arena. This will encourage new people to attend your event and also provides a focal point.


Page 1  |  Page 2  |  Page 3  |  Page 4  |  Page 5  |  Page 6  |  Page 7  |  Page 8  |  Page 9  |  Page 10  |  Page 11  |  Page 12  |  Page 13  |  Page 14  |  Page 15  |  Page 16  |  Page 17  |  Page 18  |  Page 19  |  Page 20  |  Page 21  |  Page 22  |  Page 23  |  Page 24  |  Page 25  |  Page 26  |  Page 27  |  Page 28  |  Page 29  |  Page 30  |  Page 31  |  Page 32  |  Page 33  |  Page 34  |  Page 35  |  Page 36  |  Page 37  |  Page 38  |  Page 39  |  Page 40  |  Page 41  |  Page 42  |  Page 43  |  Page 44  |  Page 45  |  Page 46  |  Page 47  |  Page 48  |  Page 49  |  Page 50  |  Page 51  |  Page 52  |  Page 53  |  Page 54  |  Page 55  |  Page 56  |  Page 57  |  Page 58  |  Page 59  |  Page 60