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they will let you know how much stock to order next time, where to buy it from and how many volunteers are needed. ‘But I don’t have time!’, ‘We’re


too small to bother with handover notes!’, ‘I’ll be organising it again next year and I know what I’m doing!’, ‘I know that I should, but I need to relax!’. How many times have I heard excuses like these?  time, your committee will have a blueprint that can be used for every event in the future. By following some simple tips, every successive handover will be seamless.


Tying up loose ends Until all the money is collected, unsold stock returned, expenses reimbursed, and invoices paid,   Ensure that results are shared


with your community and sponsors. This effectively closes the loop. The ‘feel good’ resulting from an initiative’s success is


invaluable for encouraging supporters, sponsors and volunteers to look forward to the next event.


Going for goal The most obvious measure of success in fundraising is whether  If not, you need to determine how you could have done better. Were the timelines realistic? Were they followed? Did everyone understand their roles?  their roles? Could anything have been organised differently? Could time and effort have been used more effectively? Was the goal set too high? Was the goal based on possible, rather than  Was communcation as good as it could have been? A reasonable and attainable


goal can be calculated based on the


If you purchase products wholesale, run your numbers to assess what to charge to make a  can be returned or stored for future     consistently sell well?


       (


Selling out too soon is a lost   If you’re selling personalised items which can’t be returned, such as tea  parents to order with payment in  


 for placing an order early – especially on seasonal items – so check any deadlines and factor these into your 


 postage costs or by buying in bulk, so plan an annual fundraising  requirements across the year – for prizes for stalls, disposable items 


Employ rigorous stock control procedures, checking best-before dates on perishables regularly, and documenting any stock that is  well as what might need topping up 


     details of your PTA’s money-handling procedures, including how and when 





 


Look to your  You may be able to borrow equipment from other schools or community groups rather than buying or  school asking for sponsorship, so  cash donations to offset costs, for example, a local haberdashery shop   


     you do something else, using fewer resources, for the same (or greater)    taken into account?


22 SUMMER 2016 pta.co.uk


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