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B SINGLE NAME SPECIFICATION (A.K.A. PROPRIETARY SPECIFICATION) PURPOSE: WHEN ONLY ONE PRODUCT IS SUITABLE FOR THE APPLICATION AND/OR NO KNOWN EQUALS EXIST.


GUIDELINES FOR SPECIFICATION INTEGRITY


APPROACHES


1 List the one and only product by manufacturer name and specific catalog number.


2 Advise the Owner and project team prior to the bid date that these particular products are set aside for this treatment because of their unique character


3 Indicate in the specification that submission of other than the listed product(s) will not be considered.


4 Make it clear in the specification that accurate pricing for all single name products has been secured prior to bidding and that the information has been shared with the owner/client.


5 Require unit pricing for product which clearly indicates what the contractor is charging the Owner for the equipment.


6 Prepare for the Owner in advance a detailed list of all the technical, performance and design features that warrant this product’s special consideration.


C MULTIPLE NAME SPECIFICATION PURPOSE: When several products are available that will meet the design, performance and budgetary requirements of the project/application, and gives the select manufacturers the opportunity to bid the job competitively.


1 List two or more products by manufacturer name and specific catalog number. Whenever possible, list a product with the ordering number to serve as the preferred choice and benchmark of quality. In addition, list up to 2 alternate choices with manufacturer name only - unless you have specifically agreed otherwise.


2 No two products are “truly equal” as this would most likely have copyright and patent infringements. Products which are ‘substantially similar’ may be appropriate to list in a multiple name specification.


3 Avoid using “or equal” in the specification. Such language is too vague. Instead use “or approved equal” or “accepted alternate per specification” in the specification. This keeps the specification open, but allows the designer to evaluate what might be submitted as an “equal.”


Note: Multiple name specifications may not allow the project team to fully plan, budget, coordinate and detail the design since it is unknown which product will ultimately be provided to the project.


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