This page contains a Flash digital edition of a book.
RUNNING YOUR PTA


Handover


are blank canvases with no appreciation for all the tiny details that are ingrained in your brain. Putting together a folder (or a USB stick) which holds the essential information as well as the ‘nice-to- have’ details, will ensure greater success for the new committee. But aside from paperwork, what else do you need to consider? Think about the committee


Y


members who are stepping down, what their roles involve, and what  if you’re not stepping down this year,  even be reading this having just taken over as chair (congratulations!), so have you asked for all the relevant 


Succession planning  members can seem daunting, new recruits bring fresh ideas and inject an abundance of energy into your PTA. Anticipate which members of your committee might be stepping down, and start warming up new volunteers to take over. Encourage outgoing members to invite ‘guests’


ou hold a whole heap of knowledge as a veteran PTA committee member, while new volunteers


along to a few meetings, or speak to  parents who might be willing to get more involved with the PTA. Identify any gaps in skills that might appear  and put out a targeted appeal. Be  to compile a termly newsletter  outline roughly what commitment is required. Factor in a hand-over period where newer members can  Think also about recruiting new


class reps. Invite people to take on the role for a minimum of a term, and invite them along to meetings. This will help spread the workload, and prevent your association from appearing ‘cliquey’. Remember that the membership


of a PTA is designed to be inclusive, so that all parents, carers, and staff at the school are automatically members. Making everyone feel welcome will increase your chances of success.


Essential paperwork Without a doubt, being organised and having all your essential paperwork in one place will make life easier. Not only is it frustrating to have to dig about for information


HELP


Whether you're stepping down or losing some key members of your committee, the health of your association is reliant on a smooth transition...


           


                  


you know must be around somewhere, but it also wastes time that could be put to better use. The following information should be handed to the new chair/secretary/ treasurer and/or the head teacher:  Constitution/governing document,  Accounts (balance, commitments, signatories, treasurers’ report)


 Minutes of meetings,  Insurance summary,  Charity registration details (if applicable),


 Contact details for committee members (noting who has DBS


   Contact details for volunteers, local businesses and other supporters,


 Details of parents whose employers offer match funding,


 Details of regular suppliers, plus registration details for ongoing fundraising schemes,


 Licences held (i.e. lottery licence    Guarantees for PTA-owned    Equipment servicing/testing (i.e. electrical items need to undergo an annual PAT test).





Page 1  |  Page 2  |  Page 3  |  Page 4  |  Page 5  |  Page 6  |  Page 7  |  Page 8  |  Page 9  |  Page 10  |  Page 11  |  Page 12  |  Page 13  |  Page 14  |  Page 15  |  Page 16  |  Page 17  |  Page 18  |  Page 19  |  Page 20  |  Page 21  |  Page 22  |  Page 23  |  Page 24  |  Page 25  |  Page 26  |  Page 27  |  Page 28  |  Page 29  |  Page 30  |  Page 31  |  Page 32  |  Page 33  |  Page 34  |  Page 35  |  Page 36  |  Page 37  |  Page 38  |  Page 39  |  Page 40  |  Page 41  |  Page 42  |  Page 43  |  Page 44  |  Page 45  |  Page 46  |  Page 47  |  Page 48  |  Page 49  |  Page 50  |  Page 51  |  Page 52