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8 GENERALS


editorial@robson.com — September 2012


Unapproved Board of Directors meeting Resolutions August 1, 2012 Motion No. 10: A motion was made and


HOMEOWNERS ASSOCIATION #1, INC. BOARD OF DIRECTORS REGULAR BUSINESS MEETING AUGUST 1, 2012 RESOLUTIONS (Not the offi cial approved meeting minutes) Motion No. 1: A motion was made


and seconded that the Board of Directors approve the June 6, 2012 Regular Business Meeting Minutes. The motion was approved unanimously. Motion No. 2: A motion was made and


seconded that the Board of Directors accept the resignation of Director Larry Smith, Treasurer, effective August 1, 2012. The motion was approved unanimously. Motion No. 3: A motion was made and


seconded that the Board of Directors appoint Rick Schwartz as a Director to the Board of Directors to serve the term of 2012 through 2013 (next annual board election), effective August 1, 2012. The motion was approved unanimously. Motion No. 4: Due to the resignation of


Treasurer Larry Smith, a motion was made and seconded that the Board of Directors


nominate and elect Paul Bauer as Treasurer of the Board. Paul Bauer accepted the nomination for Treasurer. The motion was approved unanimously by acclamation.


(As


there were no further nominations, a secret ballot was not required.) Motion No. 5: As Paul Bauer had been


the 2nd Vice President, a motion was made and seconded to nominate Bob Sjolin as 2nd Vice President. The motion was approved unanimously by acclamation. (As there were no further nominations, a secret ballot was not required.) Motion No. 6: A motion was made and


seconded to hold the board business meeting on the fi rst Tuesday of the month at 6:00 p.m. in the Arizona Room and the Community meeting on the third Tuesday of the month at 6:00 p.m. in the Arizona Room beginning October 2012. The motion was approved unanimously. Action: Management will review the new


board meeting days and times with the room event calendar to determine if there are any booking confl icts with the availability of the Arizona room and will


report back to the


board. Motion No. 7: A motion was made and


seconded that the Board of Directors approve the consolidated CC&R’s draft as amended and submitted by the CC&R’s/Bylaws/Policies and Rules Committee and authorize the General Manager to forward to association counsel for review prior to fi nal Board approval, effective August 1, 2012. The motion was approved unanimously. Motion No. 8: A motion was made and


seconded that the Board of Directors approve the Sun Lakes Women’s Association Sanction, effective August 1, 2012. The motion was approved unanimously.


Proposed Motion: A motion was made


and seconded that the Board of Directors approve the Sun Lakes Sawdust Club Sanction, effective August 1, 2012. Motion No. 9: An amended motion


was made and seconded that the Board of Directors approve the Saw Dust Club Sanction contingent upon insurance review and inspection results, effective August 1, 2012. The motion was approved unanimously.


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seconded that the Board of Directors approve the Reciprocal Agreement between SLHOA1 and SLHOA2, effective August 1, 2012. The motion was approved unanimously. Motion No. 11: A motion was made and


seconded for the General Manager to forward Sun Lakes Disposal


proposal information


to association counsel. The motion was approved unanimously. Proposed Motion: A motion was made


and seconded that the budget not exceed $5,000 for the 40th Anniversary Celebration. Motion No. 12: A motion was made and


seconded to amend the original motion to state that the budget not exceed $4,000 for the 40th Anniversary Celebration. The motion was approved unanimously. Motion No. 13: A motion was made and


seconded to change the health club hours to 5:00 a.m. and let the community know. The motion was approved unanimously. Motion No. 14 : A motion was made


and seconded that the Board of Directors approve the appointment of Jean Tolar as the chairperson of the Architectural Committee, effective August 1, 2012. The motion was approved unanimously. It is required that the Board of Directors


approve the appointment of a board member as Chairperson of the Architectural Committee to comply with the new AZ State Statute §33- 1817 effective August 1, 2012. Motion No. 15 : A motion was made


and seconded that the Board of Directors approve the purchase of four bank CDs from the Reserve Fund at $100,000 each with maturities in 6 months, 1 year, 18 months and 24 months, effective August 1, 2012. The motion was approved unanimously. Proposed Motion : A motion was made and


seconded that the Board of Directors approve funding for the repair of the therapeutic spa at the Oasis in an amount not to exceed $6,990.00 (includes tax). Motion No. 16: A motion was made and


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seconded to amend the original motion to approve funding for the repair of the therapeutic spa at the Oasis and include repair work to the pool at the Oasis in an amount not to exceed $8,500, effective August 1, 2012. Further moved; funding shall be drawn


from the reserve account. The motion was approved unanimously. Motion No. 17: A motion was made and


seconded that the Board of Directors approve funding in the amount of $5,388.63 for the replacement of the electric motor for the irrigation system on the green belt irrigation system. Further moved; funding shall be drawn


from the reserve account. The motion passed four ayes; one nay. Motion No. 18: A motion was made and


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seconded that the Board of Directors approve the purchase/replacement of a new double door freezer from Reliable Refrigeration Services, not to exceed $3,303.56 (includes tax), effective August 1, 2012. Further moved: funding shall be drawn


from the reserve account. The motion was approved unanimously. Proposed Motion: A proposed motion was


made that the Board of Directors approve a change to the Policies and Rules Section J-3b to insert the word “golf” shirts under Proper Attire for Golf Course, as recommended by the SLHOA1 Golf Committee, effective August 1, 2012. Although no formal motion was made, the


consensus of the board was to leave “collared shirts” as currently stated in Policies and Rules. Proposed Motion: A motion was made and


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seconded that the Board of Directors approve to hire a “Ranger” (part time employee) for the golf course for the months of January, February and March as recommended by the SLHOA1 Golf Committee, effective August 1, 2012. Motion No. 19: Bill Townsend made


a motion to table the proposed motion to hire a ranger for the golf course until further review. The motion to table was approved unanimously. 


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