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LOS ANGELES FIREMEN’S RELIEF ASSOCIATION MINUTES OF THE BOARD OF TRUSTEES January 4, 2012


CALL to orDer


President John Jacobsen called the meeting of the Board of Trustees of the Los Angeles Firemen’s Relief Association to order at 10:35a.m.


roLL CALL MeMBerS preSent: John Jacobsen, President Juan Albarran, Vice President Andrew Kuljis, Secretary Trustee James Coburn – Batt. 4 Trustee Chris Stine – Batt. 6 Trustee Rick Godinez – Batt. 7 Trustee Doak Smith – Batt. 9 Trustee Frank Hernandez – Batt. 10 Trustee Chris Hart – Batt. 11 Trustee Craig White – Batt. 12 Trustee Mark Akahoshi – Batt. 13 Trustee Steven Domanski – Batt. 15 Trustee David Peters – Batt. 17 Trustee Steve Tufts – Batt. 18 Trustee David Ortiz – HQ 1 Trustee Kurt Stabel – HQ 2 Trustee David Lowe – Pension 1 Trustee Barry Hedberg – Pension 2 Trustee Tim Larson – Pension 3 David Ned Smith – Exec. Director Controller – Todd Layfer


MeMBerS ABSent: Trustee Jeff Cawdrey – Batt. 1 (Excused) Trustee Gene Bednarchik – Batt. 2 (Excused) Trustee Mike Overholser - Batt. 3 (Excused) Trustee Gary Matsubara – Batt. 5 (Excused) Trustee Bob Steinbacher – Batt. 14 (Excused)


gueStS: Tom Stires, Retired


inVoCAtion & Flag Salute


Andy Kuljis led the invocation. David Lowe led the flag salute. rAtiFiCAtion oF MinuteS


John Jacobsen entertained a motion to ratify and dispense with the reading of the minutes of the Board of Trustees meeting held December 1, 2011. David Peters so moved. Tim Larson seconded the motion. There was no further discussion or objections.


54 • April 2012


Motion carried to ratify and dispense with the reading of the minutes of the Board of Trustees meeting held December 1, 2011.


preSiDent’S report


1) John Jacobsen entertained a motion to appoint Chris Stine, Craig White, Robert Steinbacher and Steve Tufts into the vacant Trustee positions. David Peters so moved. David Ortiz seconded. Jacobsen stated that they will currently be recognized as; Stine - Battalion 6, White - Battalion 12, Steinbacher – Battalion 14 and Tufts – Battalion 18. There was no further discussion or objections.


Motion carried to appoint the Battalion Trustee positions as stated.


2) Andrew Kuljis proceeded in giving the even-numbered Battalion Trustees and the Pension Trustee Barry Hedberg the Oath of Office for their positions.


3) Jacobsen stated that based upon the By-law changes passed this year, the new Trustee election process will begin in 2012. He indicated that in order to implement the new process, they need to group all the current Trustees into three separate groups. This will done by randomly drawing Trustee names for each of the three groups. The names were randomly picked as stated:


group 1 Jeff Cawdrey Gene Bednarchik Chris Stine Michael Overholser David Ortiz Robert Steinbacher Barry Hedberg (Pension)


group 2 Mark Akahoshi Rick Godinez Craig White Steve Tufts David Peters Doak Smith David Lowe (Pension)


group 3 Gary Matsubara James Coburn Chris Hart Kurt Stabel Steve Domanski Frank Hernandez Tim Larson (Pension)


Jacobsen stated that according to the new By-laws for elections, Group 1 will be up for election later this year, Group 2 will be up in two years and Group 3 will be up for election in three years. The cycle will continue with Trustees serving three years.


4) Jacobsen referred to the Pension Audit and stated that they have received some documents from them asking how LAFRA is currently conducting business, how we exchange information with the Pensions Department and what data is sent back and forth. He indicated that the Pension Department is looking to finalize the audit in February.


5) Jacobsen referred to Legacy Society which is part of the Planned Giving – Estate Planning program. He indicated that we need to reconsider a few decisions from what was originally approved. The Marketing Department has raised the concern as to the message LAFRA would be sending to the membership by requiring a minimum donation to be part of the Legacy Society. He stated that after much research, the Marketing Department has asked the Board to eliminate the minimum contribution to be recognized in the Planned Giving/Legacy Society program.


Craig White motioned to approve the elimination of the minimum contribution to be recognized as part of the Legacy Society program based on the recommendations from the Marketing Department. Frank Hernandez seconded. There was no further discussion or objections.


Motion carried to approve elimination of the minimum contribution to be recognized as part of the Legacy Society program


based on the recommendations from the Marketing Department.


6) Jacobsen informed the Board that Liz Denison was going to provide an update regarding the FRITS system as well as other system conversions.


Liz Denison provided an update on the FRITS system and the impact of nine different organizations that exchange data with changing their computer systems. She reported that U.S. Bank and Kaiser were the simplest in reprogramming as well as the Medicare D interfacing. She indicated that the Pension Department is now receiving the LAFRA monthly updates electronically and mentioned that there were some glitches with their accounting system. She mentioned that the Marketing Department has put in a new Donor Perfect system that has interfaced well with the FRITS system and now have the capability to import data from the system. She reported that the interfaces with HSB and the Anthem Blue Cross systems were highly inflexible. She indicated that the changes they made in the data exchange were very significant which caused some glitches with the programming but has been dealt with. She reported that there were many issues with the Long Term Care interfacing and indicated that there were some manual functions with billing differences. She stated that they continue to experience issues because Unum is manually creating their spreadsheet that is sent to LAFRA once per month. She indicated that Unum is working on automating that process and are 75% done. She referred to the changes in the active members’ payroll system. She stated that currently they exchange one file per month with the payroll department but may increase to six files per month. She indicated that they also added a few reporting functions in gathering data for the Assistance Committee and added a report process for dealing with memorials.


The Board thanked Liz Denison for her efforts and many years of service


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