(2) General information


Main points to note UK and EU undergraduate students who make the University of Hertfordshire their first choice and who, consequently, apply for accommodation prior to publication of ‘A’ level results have priority for accommodation. Please note the following:


Room changes Room change requests may be considered after the first four weeks of each semester. If a room change is sanctioned, a £25 admin fee will be payable prior to moving rooms.


It should be noted that room change requests are less likely to be sanctioned at the de Havilland campus and Royal Vet College, where each room is similar.


Location The University does not guarantee to house any student on or near the campus where they will normally study.


Geographical limits No geographical restrictions are placed on a student’s eligibility for University accommodation. Please note that where no rooms are available or where it is necessary to place students in emergency accommodation, students who live within reasonable distance of Hatfield will be asked to travel from home temporarily until appropriate University accommodation can be offered to them.


Choice of accommodation The University will endeavour to allocate students their first choice of accommodation but this cannot be guaranteed. Accommodation will be offered in accordance with the priorities of the Allocation Policy. Where there is a heavy demand for places in University accommodation, some students may be allocated temporary accommodation until a permanent allocation is available. This may include an emergency shared room (as distinct from one of the permanent double rooms provided at the College Lane campus). Where this occurs, students will be refunded half the licence fee for the shared room. There are a significant number of permanent double rooms at the College Lane campus.


Accommodation of families and dependants The properties available to Residential Allocations are suitable for single people only. Unfortunately, we are not able to provide accommodation for students’ families or dependants. Students seeking accommodation for dependants, such as partner and/or children, are advised to use newspapers, estate agencies and housing agencies to locate suitable properties. The University will provide students who wish to continue living with their families or dependants with information to assist them in


finding lodgings or accommodation in the private rented sector. It is strongly recommended that students do not bring dependants with them until they have secured suitable accommodation.


Couples - only couples who are both full-time students may apply for University accommodation.


In exceptional circumstances where a student and his/ her non-student partner are accommodated, the room allocation to the partner and/or dependants will be charged at an enhanced rate (equivalent to the standard guest room rate). The student is responsible for the total licence fee for the rooms allocated to him/herself and dependants.


Associate Colleges University accommodation is not normally provided for University students studying at the Associate Colleges, for example those undertaking foundation courses. These students may obtain information from the Associate College to assist them in finding lodgings or accommodation in the private rented sector.


Accommodation licences of less than


40/41 weeks duration (short-term licences) Priority will at all times be given to students studying for the entire academic year. Accommodation for all students (including international students) studying for less than 40/41 weeks will be provided only where demand from higher priority students has been satisfied.


Students studying for Semester A only will be provided with information to assist them in finding lodgings or accommodation in the private rented sector.


Students studying during Semester B may be offered University accommodation, depending on demand. However, where such accommodation is not available, the Head of Residential Allocations will provide students with information to assist them in seeking lodgings or accommodation in the private rented sector.


Postgraduate students Full-time taught and research postgraduate students are eligible for University accommodation.


Part-time taught and research postgraduate students are not eligible for University accommodation but may be accommodated in guest accommodation at the standard rate (VAT exempt for students).


Student accommodation will be offered to postgraduate students for one academic year only.


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