As you begin to build a network of contacts to help in your internship or career search, you will have a need to write a variety of letters effectively. Below are skills employers look for; be sure to incorporate into all of your employment documents.
Types of Letters Inquiry Letter—an opportunity to begin the networking process and ask for an informational interview; discuss organization needs and your ability to solve them; be the solution.
Cover Letter or Application Letter—relates your skills to the needs of the organization and asks for an interview.
Thank You Letter—sent as a follow-up to any networking opportunity or interview.
Follow-up Letter—an opportunity to inquire about your previous communications or encounters with a potential employer.
Accept/Decline Letter—your immediate acceptance or declination of an employment offer.
Remember to Follow-up Whether you are following up after an interview or developing a relationship with a potential employer, keep the lines of communication open. If you say you are going to follow-up within a specified time frame, be sure to do so (see Follow-up, page 33).
Tips for Letters Send via email, hard copy, or handwritten note. Use clear and concise writing. Address the letter to a specific person if possible; otherwise, use a subject line instead of a salutation.
Keep it brief. Match yourself to the opportunity. Illustrate your interest and passion for the field. Create a system to track letters for follow-up. Proofread carefully for grammar, spelling, and format (use modern business format).
Are Your Attachments Getting Read?
Save and send your cover letter and
resume as one document—this ensures your cover letter and resume are read as one effective marketing tool.
Building Effective Success Statements/Bullet Points
A good success statement used in effective cover letters, resumes, and online applications should: Start with an action VERB and briefly describe a skill, responsibility, or task Identify any tools or processes (computer programs, team efforts, equipment) used to accomplish the above Use numbers to show results and scope/scale of your success Be represented as a bullet point (not written as a complete sentence—no periods)
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