Transportation


As well as getting to and from their destination it’s important to consider how the business traveller will get around during the trip so make sure you include contact details for taxi firms, chauffeurs, train timetables, station locations and car hire centres.


If the traveller has decided to make their own way by car which has a sat-nav, remember to programme all the postcodes and addresses of places the traveller is likely to visit.


Recreation Where possible, business trips should include some leisure time so speak to the local tourist board for things to see and do and local places of interest.


Itinerary To ensure a trip is as productive as possible, devise an itinerary in advance.


INSIDE TIP Contact the reception staff at your booked accommodation and use them as a resource.


Tell the traveller about car parking details and charges so they have enough change to pay. In the UK, NCP.co.uk will help you find car parking details for local areas and kabbee.com is great for helping to find and compare taxi firms in London.


Local area


When travelling to a new destination it’s useful to know a little about the local area in order to make the most of the trip.


Supply the traveller with maps and contact details for local business centres and hotels that offer meeting facilities and suitable restaurants for corporate entertainment.


They can provide you with all sorts of useful information about the local area.


By outlining the schedule of meetings, conferences and exhibitions you can ensure meeting times do not conflict and travel time has been considered.


Where possible it may be useful to group meetings together in one location so that travel does not have to be considered.


If the company is exhibiting at a conference or trade show, make sure you include information on set-up and preparation times as well as a delegate timetable for the event.


INSIDE TIP Search to see if there’s an app for the local area which could help provide up to date information on the move.


Once you’ve outlined the events, you’ll be able to see gaps in the schedule and consider how the traveller can make the most of their free time.


For example, there may be useful networking events they could attend or they could meet clients, associates and potential customers based in the local area.


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