1. Undergraduate benefits are available to all full-time and part-time members of the faculty or staff and to their eligible dependents beginning the academic term following the employees' one year anniversary date. Benefits are based on their prorated share of full- time employment if the employee works at least 1/2 time. Employees and/or dependents of employees employed less than 1/2 time are not eligible. Temporary employees and adjunct faculty and/or their dependents are not eligible.
2. Eligibility for the benefit is determined based on employment status at the beginning of the term. Benefits are provided only so long as an employee remains in service to the college. If an employee terminates employment during an academic term, benefits are available only if the employee is employed through 3/4 of that term.
3. Degree seeking applicants for benefits are required to complete the Free Application for Federal Student Aid (FAFSA) form during the initial year of application to demonstrate eligibility for federal or state entitlement aid. A degree-seeking applicant who qualified or potentially qualifies for federal or state entitlement aid is required to apply for such aid on an annual basis. Failure to apply for entitlement will disqualify the applicant for the tuition benefit
4. For students living on campus, the amount of the tuition benefit shall be the balance of the amount owed for tuition for the term after consideration of other institutional aid for which the applicant is eligible. Federal or state entitlement aid and other governmental aid may be applied to reduce the amount owed for general fees, room and board.
5. For students living off campus, the amount of the tuition benefit shall be the balance of the amount owed for tuition for the term after consideration of federal or state entitlement aid and other governmental or institutional aid for which the applicant is eligible. Total aid from these sources cannot exceed tuition charges.
6. All applicants may apply outside scholarships to other costs of education such as room and board, books, fees, etc. unless the donor of the outside scholarship requires the benefit to be applied only to tuition.
7. A recipient of tuition benefits shall be disqualified from the benefit upon failure to meet the academic or social/disciplinary standards of the college.
8. Tuition benefits are not available for any study abroad program. With the exception of the study abroad semester trip in Africa. For this reason all students are first awarded institutional aid before applying this policy. As such, the student may be able to retain some aid for study abroad programs. See the Financial Aid office for more details on aid offered for study abroad programs.
9. A federal or state drug conviction will result in the loss of federal student aid eligibility and the loss of all Doane College institutional funding for one year from the date of conviction.
B. Specific Details of the Tuition Benefit for Employees Only
Eligible employees do not have to be degree-seeking to qualify for employee tuition benefits. If an employee already has earned a bachelor’s degree, they are not required to complete the FASFA form, as stated in Section A3. An employee may not take more than one full course (3-4 credit hours) per semester/term during normal work hours. The supervisor must approve the time off. The college does not pay wages for the time away from the job to attend classes. Time
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