outside normal working hours whenever possible. If this is impractical, Sick Leave may be used to cover such absences. In "emergencies", employees are encouraged to seek medical attention for immediate family members and Sick Leave covers the full amount of time needed to obtain the "emergency" medical assistance.
Question: If I need Sick Leave, what are my notification requirements?
Answer: When an employee is unable to report to work as scheduled due to illness, the employee must notify his/her immediate supervisor as soon as possible during the first day of absence. Normally, the employee should call prior to the time the employee is scheduled to report to work. When medical appointments are involved, the immediate supervisor should be notified as soon as the appointment is made. All employees, classified and exempt, are required to report Sick Leave time. Classified non-exempt employees will track used sick leave on their time cards. Exempt employees will complete a “Time Off Request Form” and present it to their manager for approval. Once approved, the manager will send the form to the payroll office.
FAMILY AND MEDICAL LEAVE ACT
FMLA requires the college to provide up to 12 weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons. Employees may also be eligible because of a qualifying exigency arising out of the fact that the spouse, son, daughter, parent, or next of kin of the employee is on active duty or has been notified of an impending call or order to active duty. Employees are eligible if they have worked for the college at least one year and for 1,250 hours over the previous 12 months.
REASONS FOR TAKING LEAVE: Unpaid leave must be granted for any of the following reasons:
• To care for your child after birth, or placement for adoption or foster care. • To care for your spouse, son, daughter or parent, who has a serious health condition. • For a serious health condition that makes you unable to perform your job. • Notification of an employee’s spouse, son, daughter, parent or next of kin of an impending call or order to active duty in the military.
Certain kinds of paid leave may be substituted for unpaid leave, but will run concurrently with the period of unpaid leave available under the act. The FMLA year runs on a “rolling calendar” year.
ADVANCE NOTICE AND MEDICAL CERTIFICATION: You may be required to provide advance leave notice and medical certification. Taking of leave may be denied if requirements are not met.
• You ordinarily must provide 30 days advance notice when the leave is "foreseeable." When this is not possible, your obligation is to provide as early of notice as is practical.
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