IV. TIME AWAY FROM YOUR JOB VACATION
Doane College offers its full-time and eligible part-time employees paid vacation on an accrual based system. Vacation time must be requested and approved in advance (the sooner, the better) of the desired day(s).
Each department coordinates vacation time according to the college’s needs. If more than one employee in a department or area requests the same vacation period, schedules may be adjusted by the supervisor. Typically, employees shall not take in excess of 2 weeks of vacation consecutively.
Employees qualifying for Family and Medical Leave Act (FMLA) leave must use sick and vacation paid time off prior to using unpaid time.
Maximum Vacation Earnings: Doane College encourages employees to use their vacation time so they can recharge and restore and take time off for personal reasons, therefore based on status and years of service, employees will have a cap on the number of hours they will be eligible to earn. Once the employee reaches their maximum earning cap, they will stop earning vacation hours until they use vacation time and drop below the maximum earning cap.
New Employees: Earning of paid vacation begins the first pay period following their date of hire; however employees must complete three months of service prior to taking paid vacation. New employees receive a pro-rated vacation accrual amount based on their hire date for their first pay period.
Tracking Time Off: All employees will be required to track vacation usage. Classified non-exempt employees will track used vacation on their time cards. Exempt employees will complete a “Time Off Request Form” and present it to their manager for approval. Once approved, the manager will send the form to the payroll office.
Anniversary Dates: Employees will begin earning vacation at the appropriate accrual rate (based on the Employee Vacation Accrual Schedule below) in the pay period following the employees’ anniversary date. This means that when an employee reaches a “milestone” anniversary (5 or 10 years of service) and he or she is eligible for a higher accrual rate, the employee will begin earning at the new rate the pay period immediately following his or her anniversary date.
Separating employees: When employees terminate (either voluntary or involuntary) from Doane College, they will be paid their earned, unused vacation time the pay period following the termination date or within
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