with the same care as in any privately run startup. I quickly found out that suppliers had different ideas. For every tender, I had to send the proposals back and carefully explain my approach. Tose who got my line of thinking where able to come up with creative solutions, sometimes for half of the initial quoted price.
TOOLS OF THE TRADE
or wanted to use their own. 9 out of 25 actually chose to use their own and that helped bring cost down.
My first task was to setup Google Apps for the current office of 5 staff and canceling the Outlook hosted service. We used the Google migration tools to transfer the mail archive and the staff continued using Outlook or switched to either web or Mozilla Tunderbird clients. Te transition took half a day and we used the free version until the delegates actually arrived at the office. Te total cost for Email and Google Documents was $50 per person and we managed everything in-house.
I used my own Mac throughout the project and in the same manner asked the delegates if they required a laptop
We decided to provide laptops to delegates and employees. I requested proposals for lease or purchase of 40 laptops with options for Windows or Linux, MS Office and Open Office. Only one of the providers was in a position to offer an open source approach but it actually cost more than an off the shelf basic Windows laptop. From the responses I got, I deducted that the vendors have not had many requests for Open Source IT setups and we have a long way to go before providing such fully serviced options for government purpose.
Aſter going back and forth and asking silly questions like „why is that laptop less expensive on your website?“, I finally found a sales person who understood where I was coming from and offered me a lease for a quarter of the purchasing price. Top of the range hardware and we managed to put up first class working conditions for less than half of the allocated budget.
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