EXHIBITOR PARTICIPATION AGREEMENT (TERMS AND CONDITIONS FOR EXHIBITOR PARTICIPATION IN THE IIEANNUAL CONFERENCE & EXPO 2012)
ASSIGNMENT OF SPACE: IIE shall assign the booth, display and/or tabletop space as agreed to under this contract for the period of the display and such assignment will be made no later than four weeks before the event. Location assignments will be on a first-come, first served basis and will be made solely at the discretion of IIE.
USE OF DISPLAY SPACE: Exhibitor is allowed to distribute literature, run demonstrations, and sell products within the boundaries of the Exhibitors’s assigned space. Exhibitor’s product demonstration, placement or handing out of literature, signage, all booth furnishings and lighting must be well within the confines of the assigned space at all times and may in no way interfere with adjacent space. Demonstrations using audio must use headsets to demonstrate audio capabilities. Exhibitor shall not assign to a third party its space or a portion of that space without the prior written consent of IIE, which IIE may grant or withhold at its sole discretion. If such permis- sion is given, the Exhibitor shall assume full responsibility for the conduct of the assignee and all its representatives. No other confer- ences or events may be promoted in any format at IIE managed events without written permission from IIE.
EXHIBITOR EVENTS: Exhibitor shall not schedule or sponsor any event in connection with the conference, including without limitation: evening events, during a time that overlaps or conflicts with a Conference event published in the schedule.
INDEMNITY AND LIMITATION OF LIABILITY: Neither IIE, co-sponsors, venue provider nor any of their respective officers, agents, em- ployees, facilities, representatives or assigns shall be liable for, and Exhibitor hereby releases them from, any claims for damage, loss, harm, or injury to the person, property or business of the Exhibitor and/or its visitors, officers, agents, employees, or other representa- tives, resulting from theft, fire, earthquake, water, unavailability of the facility, accident or any other reason in connection with the display at the conference. The Exhibitor shall indemnify, defend, and protect IIE and hold IIE, any co-sponsor and venue provider harmless from any and all claims, demands, suits, liability, damages, losses, costs, attorney’s fees, and expenses which might result or arise from Exhibitor’s participation in the conference or an actions of its officers, agents, employees, or other representatives. Under no circumstances will IIE, co-sponsors, or the venue provider be liable for lost profits or other incidental or consequential damages for any of their acts or omissions whatsoever whether or not appraised of the possibility or likelihood of such damages or lost profits. In no event shall IIE liability, under any circumstance, exceed the amount actually paid to it by the Exhibitor. IIE makes no representations or warranties regarding the number of people who will attend the conference.
OBSERVANCE OF LAWS: Exhibitor shall abide by and observe all laws, rules and regulations, and ordinances.
CANCELLATION OR TERMINATION BY IIE: If for any reason beyond its reasonable control including fires, strike, earthquake, damage, construction or renovation to the display site, government regulation, public catastrophe, act of God, or any similar reason, IIE shall determine the conference or any part may not be held. IIE may cancel the conference or any part thereof. In that event, IIE shall deter- mine and refund the Exhibitor its proportionate share of the balance of the fees received which remains after deducting all expenses incurred by IIE.
CANCELLATION BY EXHIBITOR: All payments made to IIE under the application shall be deemed fully earned and non-refundable in consideration for expenses incurred by IIE and IIEs lost or deferred opportunity to provide space and/or sponsorship opportunities to others. Exhibitor may cancel or withdraw from the expo subject to the following conditions: The Exhibitor shall give written notice of cancellation or booth reduction. Such notice will be considered official on the date of receipt by IIE. No penalty applies if notice of cancellation or booth reduction is received prior to March 1, 2012. Refund of 50% of the funds paid to IIE is allowed if notice is received by April 1, 2012. No refund if notice received after April 1, 2012.
EXHIBITOR CONDUCT: Exhibitor and all of its representatives shall conduct themselves at all times in accordance with highest standards of decorum and good taste, as defined by IIE. IIE reserves the right to eject from the conference any Exhibitor or Exhibitor representa- tive violating those standards, without refund.
AGREEMENT TO TERMS, CONDITIONS AND RULES: Exhibitor agrees to observe and aide by the foregoing terms and conditions and by such additional terms, conditions, and rules made by IIE from time to time for the efficient and safe operation of the conference. This application represents the final, complete and exclusive agreement between the Exhibitor and IIE concerning the subject matter of this application. IIE does not make any warranties or other agreements except as set forth above. Any amendment to this contract must be in writing signed by IIE representative. If any term of this agreement shall be declared invalid or unenforceable, the remainder of the agreement shall continue in full force and effect. This agreement shall be binding upon the heirs, successors, and assigns of the Exhibitor subject to the terms of this agreement regarding assignment.
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