A place to share together
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Formorethan100 yearswehave supported the Armed Forces and their families with affordable accommodation and welfarebreaks. We arethe Victory Services Club; the all ranks, tri-service, family friendly London-based club.
If your father or mother served in the Armed Forces then you are entitled to Family Membership which is £25 a year and if you are currently serving then your parents or children are also entitled to membership.
You will find the VSC at the hub of London’s attractions, enjoy a day of shopping in the West End, head out to theatre land to catch a show, walk through beautiful Hyde Park or simply relax in our lounge bar with an afternoon tea.
To apply for Family Membership please contact the membership office on 0207 616 8337 or email mem@ vsc.co.uk
or visit the website on www.vsc.co.uk/Join-
Central Location Heart of London’s West End, close to OxfordStreet.
Competitive Prices Room rates from £37 and discounted parking.
Every Occasion Choice of bars, restaurants and 8function rooms.
The Victory Services Club 63 Seymour Street London W2 2HF
Children’s Education Advisory Service Introduction
The post Strategic Defence and Security Review pay and allowance measures that were promulgated by DCDS Pers P&M(Allowances) Directed Letter dated 28 Feb 11 announced that a new Tri Service Continuity of Education Allow- ance Governance Team (CEAGT) would be formed on 1st Oct 11.
This organisation will subsume responsibilities for the approval of all Continuity of Education Allowance Eligibility Certificates (CEA EC) and will also be charged with delivering an assurance that Service Personnel (SP) who claim CEA are entitled to receive the allowance and that they comply with the eligibility and entitlement criteria for the duration of their period of entitlement.
To achieve this aim the CEAGT will undertake a governance role to ensure probity and compliance with the CEA regulations and will operate a programme of checks to validate a Service person’s eligibility and entitlement to claim CEA. These checks will include random checks of the CEA claims submitted to ensure CEA is being claimed correctly. Should cases of ir- regularity or suspected fraud be discovered these cases will be referred to the appropriate authority in accordance with ‘The MOD Policy on Fraud, Theft, Corruption, Bribery and Irregularity’.
Amendment to Tri-Service Regulations for Allowance (JSP 752)
An amendment to Chapter 9 of JSP 752 was published on 1 Oct to accommo- date the role of the CEAGT and particularly changes to the CEA authorisation procedure and the CEA application form, the CEA EC. There is no change to the initial point of contact when a Service person is considering CEA, which remains the Children’s Education Advisory Service (CEAS), or to the occasions when a CEA claimant must complete a CEA EC, as follows:
• On initial claim of CEA. • On a change of school after initial claim. • On a change of assignment. • On a change of P Stat Cat. • When the CEA EC is 3 years old.
However, the process for the submission of the CEA EC will be changed with effect from 1 Oct 11 as follows:
• A SP who is considering claiming CEA is to obtain the Schools Information Pack and CEA EC from the CEAS.
20 Envoy Winter 2011
• Once a school has been selected the SP is to complete Parts 1A/B/C of the CEA EC and forward the form to their Assignment Authority for comple- tion at Part 2.
• The Assignment Authority is to complete Part 2 of the CEA EC and return the form to the SP who must pass the form to their Unit HR Officer for completion of the CO’s approval and check of eligibility at Part 3.
• When Parts 1 to 3 are complete the SP is to submit the CEA EC to the CEAGT for authority to claim CEA to be granted and completion of Part 4.
• When the CEA EC is complete at all parts the CEAGT will return the CEA EC to the claimant.
Change to the role of CEAS
Under these revised arrangements, CEAS will no longer approve a SP’s entitlement to CEA. The CEAS will continue to provide Service personnel with essential information and advice on educational, academic and school issues for children and on the availability and suitability of day and boarding schools. On receipt of an initial enquiry by the Service person the CEAS will record the: name, rank and number of the Service person claimant and the names and dates of birth of all children for whom they are, or are about to claim CEA, and issue a uniquely serially numbered CEA EC to the Service person.
Role of the Pay and Allowances Casework and Complaints Cell (PACCC) The PACCC will remain the organisation to which allowance cases are referred when a SP’s entitlement to claim CEA is uncertain and the submission of casework is justified. Where there is doubt about a SP’s entitlement to claim CEA the matter should, in the first instance be considered by Unit HR Staff who should seek guidance from their administrative functional chain of command. If doubt about the SP’s entitlement to claim CEA remains Unit HR Staff should consult with the CEAGT. If, following this consultation, there continues to be doubt about the SP’s entitlement to claim CEA, a case should be submitted to the PACCC. In considering casework the PACCC will consider all of the associated factors and seek to make consistent and fair decisions in accordance with the CEA policy. However, neither the CEAGT nor the PACCC have authority to alter existing policy or to set a precedent and both departments may refer to DCDS Pers P&M (Allowances) for policy guidance before a final decision is made.
CEAGT Review Process Where Unit HR consider that the CEAGT decision to deny a SP an entitlement to CEA is incorrect they may submit an application to SO1 CEAGT for review. The format for this submission is a Routine Letter addressing the reasons why CEAGT authority to claim CEA has not been given and articulating the circumstances of the SP and stating the policy that provides an entitlement. Should this process fail to address the matter then casework is to be submit- ted to the PACCC in accordance with JSP 752, para 01.0108.
Communication with the CEAGT The CEAGT will operate an enquiry line which will be available Monday to Fri- day from 0900 to 1500 hours (excluding bank holidays) and a Group Mailbox for Email correspondence. All routine enquiries should be addressed to:
• The Enquiry Line telephone number is: o Civ: 01452 712612 Ext 5693 o GPTN: 95471 5693
• The CEAGT Group Mailbox address for Email is: o Dii: SPVA-DMS CEAGT o External: SPVA-DMSCEAGTGroupMailbox@mod.uk
The address to which postal correspondence for the CEAGT, including completed CEA EC applications should be forwarded is:
CEAGT, SPVA, Room G18, Innsworth House, Imjin Barracks, Innsworth Gloucester GL3 1HW
Correspondence that is sent by fax should be sent to: o Civ: 01452 718471 o GPTN: 95471 5471
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