HOW TO ORDER HOW TO ORDER PRODUCTS
1 Raise an order using the codes in this catalogue and send it to your usual Pro5 organisation. It is important that you only use the codes in this catalogue as they are unique to the match-funding scheme.
If you do not already have an account with your preferred organisation, this should be quick and easy to set up by contacting them directly.
2 Items with a P code will be provided from the Pro5 warehouses whilst those with a T prefix will come directly from the supplier. All orders and invoices for products will come from the Pro5 organisation that you have placed your order with.
3 The catalogue lists the full price of the items, but if you have sufficient match-funding available to you, you will only be invoiced for 50% of the full price of the catalogue products, plus VAT where applicable.
All catalogue spend will be monitored (which includes any requests for match-funding for Training). Once you have reached your limit of £3000 funding (for £6000 spend), you will be able to purchase items from the catalogue at full price.
Please note: As you will only be invoiced for 50% of the catalogue price for products, we cannot offer refunds.
HOW TO ORDER TRAINING
1 Refer to the Training Section of the Catalogue and select a training provider according to your particular needs and location. You will need to make a note of the course code.
2 Contact the Training Provider(s) to establish the suitability and availability in the usual way. You should confirm your booking with a Purchase Order, quoting contract reference ESPO 959T and the course code that you are booking. The Training Provider will also need to know the Local Authority and Establishment number for your school.
3 The Training Provider will ask you to sign the Pro5 approved customer agreement.
4 The Training Provider will inform both the DfE and your usual Pro5 organisation that training has been booked. They will include details of the venue and course code (so that the DfE have the opportunity to send a representative along if they wish to confirm that the content of the course is compliant), and the Local Authority and Establishment number for the school(s) attending.
5 The Training will take place and you will be invoiced by the Training Provider directly for the full cost of the course plus VAT where applicable. You are responsible for paying this invoice in full within 30 days.
MATCH-FUNDING
1 Once you have completed the course, confirmation must be sent to your usual Pro5 organisation so that you can reclaim 50% of the cost of the course (plus VAT where applicable). You must provide a copy of the invoice together with a completed copy of the Match-Funding Claim and Feedback Form. See inside back cover.
2 Pro5 will collate this information and send it to the DfE, together with any spend you have made on products on a monthly basis. The reason for doing this is to ensure that your match-funding limit is not exceeded. (You may still book training if you have exceeded your limit, but you will not receive any match-funding.)
3 The DfE will pay Pro5 in the month following receipt of this information and once received, your school will be refunded a sum equivalent to 50% of the (VAT inclusive) original Training cost [ie 50% of what was quoted on the invoice provided at 5 above].
TRAINING OPTIONS
A Off site hosted by Training Provider. Each school will book independently and therefore claim match-funding allowance as per guidance notes.
B On site at your school Training will be either exclusively for your staff or include staff from various schools in the area.
In both cases, the host school will be responsible for the organisation, booking and paying for the Training. The host school will also make the necessary financial and accounting arrangements for other schools attending the Training, taking into consideration the match-funding allowance.
Pro5 is a collaboration of five professional buying organisations: Central Buying Consortium (CBC), Eastern Shires Purchasing Organisation (ESPO), North East Procurement Organisation (NEPO), West Mercia Supplies (WMS) and Yorkshire Purchasing Organisation (YPO).
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