without charge. However, if the roommate leaves prior to the census date of the fall semester, the College will notify the student that a room- mate must be found for the spring semester, or a charge or consolidation may oc- cur. Interterm classes are not part of the spring semester. If a room- mate leaves during interterm, the student will be required to fill the empty space, consolidation, or pay a private rate.
Students that live in Hansen Hall, Burrage Hall or Colonial Hall may have roommates leave in a way that creates an entirely open room in the quad or suite. If this occurs, the remaining students will have the option to reorgan- ize the room to fill all spaces (i.e. one student may want to move in and pay a private rate) or find other roommates to fill the space. However, the College reserves the right at all times to alter housing arrangements The College may place transfer students or other students needing housing into these open spaces or require the students to move as need dictates.
Room Checks To assist the College in keeping up with maintenance and/or damage assessment in the residence halls, there are thorough maintenance checks several times a year in addition to those at checkout. Room checks occur during Fall Break, Thanksgiving Break, Winter Break, ITM Break and Spring Break. The Residence Life staff will notify students of the dates and times of these checks. During these checks all rooms will be entered at the announced time to verify who is present, to make sure all check-out proce- dures were followed, and to check for maintenance and policy issues.
Rooms: Abroad Students The College reserves its on-campus housing for students who are paying for the usage of rooms. Students who are traveling abroad in the fall semester do have the option of utilizing their lottery points with groups for the fall semester, but only under the following circumstances:
• Students must be signed up to live with a roommate who agrees to pay for a private room. The private room pays for the empty space and “reserves” it for the abroad student returning in ITM or spring. If a roommate refuses to sign a private room rate form, the abroad student may not use their lottery points. Likewise, if a roommate decides to live off-campus or leaves Doane after the housing process, the room is no longer paid for and the Residence Life Office reserves the right to reassign the abroad student to utilize the empty space for the year. The abroad student will then be notified of the room change and new housing location.
• Students who are traveling abroad in the fall semester must note this when applying for campus housing or must contact the Resi- dence Life Office immediately when signing up for this travel. The roommate of the abroad student will then be assigned a new roommate (if available), be requested to pay for a private room or be consolidated to another space on campus by the Residence Life Staff.
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