v) Organizations conducting certain studies on behalf of the school vi) Accrediting organizations vii) Directory information viii) To comply with a judicial order or lawfully issue subpoena ix) Appropriate officials in cases of health and safety emergencies;
x) State and local authorities, within the juvenile justice system, pursuant to specific Nebraska law.
Students have the right to write to the Family Policy Compliance Office of the United States Department of Education to file a complaint related to the privacy of education records and FERPA. If a student discovers an error in the records, it should be pointed out to the official in charge of the record. The Vice President for Academic Affairs is the hearing officer to resolve disagreements. A hearing will be conducted and decided within 14 days following a written request by the student.
Doane College personnel have access to student records. Federal law and College policy make it possible for a limited number of individuals and groups to have access to records, but they must leave their names and the interest they have in the record. Doane College may disclose appropriately designated "directory information" without written consent, unless the student advises Doane College to the contrary in accordance with Doane College's procedures.
The primary purpose of directory information is to allow Doane College to include this type of information from student education records in certain school publications. Examples include: i) A playbill, showing a role in a drama production ii) The annual yearbook iii) Honor roll or other recognition lists iv) Graduation programs v) Sports activity sheets, such as for football, showing weight and height of team members.
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without the student’s consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. If students do not want Doane College to disclose directory information from their education records without prior written consent, the Registrar's Office must be notified in writing.
Students have a right to receive copies of their records at a cost of $5 per transcript. Student records retained by some offices are periodically destroyed. For specific information on types of
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