“How to Create a Presentation in 10
Minutes” By Janet Anderson
So, you are sitting in your office, when your boss comes in with a panicked look on her face. She states that the presentation that was planned for the meeting in 30 minutes needs to be scrapped because the report just came out that our losses for the quarter are worse than we thought and we need to communicate this bad news to the department during the staff meeting.
“Jan, can you put together a PowerPoint presentation quickly that can help soften the blow?” Mechanically, you can put it together, but content wise, your brain just isn’t working quickly enough to put together a concise and orderly message. You just returned from a class last week where you learned some wonderful templates that would do the trick.
It is done a little differently in PowerPoint 2003 than in PowerPoint 2007.
In 2003, you begin by choosing File/New. The New Task Pane will open on the right. On the pane, choose the From Auto-Content Wizard link. You basically answer the questions on the screen.
1. The Auto-Content Wizard opens. Choose Next to continue. From the next screen, choose the type of presentation you are giving. Notice there are categories on the left and individual templates/presentations on the right. The Add and Remove buttons are for adding or removing existing templates to this list. Once you have clicked on one of these-say-“Communicating Bad News”,
2. Choose the “Next” button. Choose the type of output you would like. For example will it be an on screen presentation?
3. Choose the “Next” button. Here you can type the Presentation title, what would be put in the
footer, and whether or not you want the date last updated and/or the slide number to appear.
4. Choose “Next and finish” to get to the presentation itself.
From here you simply go to each slide, select the ‘direction’ and type in YOUR words. You can add bullets simply by hitting the enter key at the end of the last bulleted point, or delete any unwanted bullets by selecting the text and choosing the delete key on the keyboard.
YOU’RE DONE. It may not have the background you want, it may not have the font you like, but hey, you got it done in time for the meeting. The beauty in using the auto- content wizard is that not only does it give you the background and font, but you get structure and a framework to guide your thoughts. Of course, if you have the time, you can spruce it up using a different background, font, and animations, as well as pictures, charts and tables to tell the story.
In 2007, they got rid of the actual wizard, but you can select templates on your machine and on Microsoft On line Templates. In PowerPoint 2007, start with the
1. Office Button and click on New. 2.
In the dialog box, you can click on the left side under Recent, Installed or My templates if you have used the template before. If not, look in the
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