8 GENERALS


editorial@robson.com — February 2011


Meet and greet notice


Kathy Atkins The Concierge Committee of IronOaks


held its second Meet and Greet on Wednesday, November 3, 2010 in the ballroom of the Oakwood Clubhouse. Seventy-fi ve new homeowners attended the event along with members of the HOA Board, Committee Chairs, the General Manager and his staff, and the Concierge Committee. The event provided the new homeowners with an opportunity to ask questions, receive general information, and


Board news


Jacquie Peterson The Board of Directors held its regularly


scheduled meeting on December 15. Sandy Applegate, Election Committee Chair, reported the


election of Dave Wigton,


Charlene Petragallo, Joe D’Amore and Bob Deken to the 2011 Board of Directors. Ad Hoc Golf Committee member


Charlene Petragallo reported two workshops will be held in January on the new Chelsea Tee Time Reservation system. The committee is preparing new rules with respect to the golf courses. The golf staff will be responsible for publishing the Golf E-News. The Adopt-A- Hole program has been renewed with Mike Morin coordinating. Joe D’Amore, co-chair for the ad


hoc planning committee, reported the committee has attracted a large number of highly experienced homeowners. Careful planning will be done to inform and educate homeowners


input into the IronOaks vision for the future. Bill Coleman, Properties Chair,


is complete


road slurrying is on schedule, the Halley swimming pool work


so that everyone will have reported and


restroom repairs on hole no. 13 have been made. He said the Committee chose General Acrylics as the contractor for refurbishing and replacing the tennis courts. Work began in December. Jacquie Peterson thanked her Committee


Chair Selection Committee, Mickie Bryant, Herb Lienenbrugger, and Jim Woolery for doing an excellent job recruiting Committee Chairs. They will be formally approved at the January Board Meeting. Dave Zapatka, Ad Hoc Tennis Committee Chair, presented a PowerPoint presentation on incorporating pickleball into our amenities. Randy Ankeny, General Manager, reported the interior refreshing at Poolside


should be completed by mid January. He said Golf, Fitness and Tennis memberships continue to grow. Patrol should be contacted if homeowners are contacted by a solicitor and should avoid direct confrontation. He also outlined lost pet procedures so patrol can assist in the search. Jennifer Terry, Controller, detailed the Statement of Income and Expenses for November. She also outlined the dues and special assessment payment plan due in January. Bob Deken,


Treasurer, reported the


Association has cash on hand in the operating account of $700,043. $326,612 has been expended from the $1.2 million leaving a balance in the special account of $873,388. The Reserve Fund account balance is $3,907,568. Mr. Deken also announced that the request for common area valuation,


submitted to Maricopa County


for parts of the amenities acquisition, had been approved. This will result in a refund of approximately $100,000 for taxes paid in 2010 as well as ongoing reduction in taxes. Environmental Insurance was approved


4 to 3. The Potluck Policy was approved unanimously, with one revision. An evaporator/condenser replacement for the Oakwood kitchen walk-in cooler was approved unanimously. Conversion of


the


practice court to two pickleball courts was approved unanimously. The cost would be paid out of the $1.2 million designated in the business plan. Pickleball fees of $40 were approved unanimously. A motion to post pickleball rules and revised tennis rules for a 30-day comment period were approved unanimously. The Board approved amending the 401-K plan to comply with changes in Federal law. A motion to open a new bank account at US Bank to provide banking for the golf operation was approved. 


learn about living in IronOaks. Appetizers and beverages were served and door prizes were given. Prizes were provided by the Tennis Club, Fitness Center and Golf Club. A warm welcome was given by co-chairs of the Concierge Committee, Sheila Donatelle and Elaine Brock, and Board Vice President, Jacquie Peterson. The next event will be held in March.


Final details will be decided on in January. Keep watching the Splash and “Stay in the Loop” for further information. 


Message from the board president


Jacquie Peterson As we begin the New Year, I wish to


thank retiring board members Tom Jones and Carlton Werner for their service to the IronOaks Board during the past three years. Tom has served as Secretary and Carlton as Vice President. Both will be missed. I would also like to thank Charlie Bunce for all his work and leadership as Board President during the past two years.


turbulent time for our Association, and he put


in a tremendous amount of


It was a very time and


effort as we worked through several major issues with a divided community. Thank you, Charlie. The IronOaks Board for 2011 is Jacquie


Peterson, President; Charlie Bunce, Vice President; Joe D’Amore, Secretary; Bob Deken,


Treasurer; with Dave Wigton


appointed Assistant Treasurer, and members at large Charlene Petragallo and Jim Kaiser. I hope 2011 provides an opportunity to


unite our community as we remember why we chose to move to IronOaks. That cannot be done by the board alone but will require that all of us as homeowners work toward that goal. To move us toward that goal, I am proposing an informal “Meet the Board” event to be held at least twice a year. It would give homeowners an opportunity to meet with board members in a social environment, to have a one-on-one discussion on anything relating to HOA business. A lot of our goals and agenda for 2011


will be committee driven. Committees serve at the “pleasure” of the board to act as an advisor on key issues within their charter. They do a lot of the heavy lifting. We look forward to the Ad Hoc Planning Committee developing both short and long-term plans, which will help guide our community as we address current homeowner needs/wishes as well as those of


future buyers. Town


meetings or small group meetings will be held to provide homeowner input. At our General Manager, Randy Ankeny’s


suggestion, he is being asked to coordinate a meeting with the general managers and board presidents of the three Sun Lakes Associations. We need to build a better working relationship and identify areas where we can coordinate our efforts for the benefi t of all three associations. Beginning with the January 19 meeting we


will provide the opportunity for homeowners to make comments or ask questions directly. Homeowners will be limited to a two-minute time period, and I will ask that homeowners do not duplicate the question or issue being addressed.


If it is a group issue, please


identify a spokesperson who will then identify those he/she represents in bringing it


to board attention. Please recognize we


will do our best to address your issue or concern. However, in some cases we may not be able to do so at the meeting. If that is the case we will get back to the homeowner raising the issue once we’ve researched it. If it is a community broad based issue we will address it in Stay In The Loop so that all homeowners will receive the response. We ask that all homeowners respect one another, regardless of whether we agree with the position being presented. We will use this format for the comment period as long as the ground rules are followed. My hope is this will give homeowners a better opportunity to express their concerns and have an interchange with the board on their issue. I look forward to working with my fellow


board members, committees and General Manager Randy Ankeny for the betterment of IronOaks. Let’s make this a great year to live in IronOaks. Thank you for your support. 


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