CHAPTER THREE: Managing Your Organization Facilities & Reservations


General View details for the permitted use of Trinity University facilities here.


Facilities Reservations Reservations for university facilities are made through T-SPACE (Trinity-Scheduling, Planning And Calendaring Events), a web-based reservation system for University facilities (indoor and outdoor).


T-SPACE training is required in order for student organizations to reserve campus space. Training is provided for


one representative of each organization at Student Organization Training in April. After training is complete, the representative is issued a password that provides access to T-SPACE.


Using T-SPACE  Submit your T-SPACE Room/Event Request 10 class days prior to the event  Always select student organization in both the TYPE and ORGANIZATION fields on T-Space. Not doing so will cause delays in confirming your location.


 Check out the T-SPACE ‘location’ tab first! This lets you review room features, as well as locations that are already booked.


 Include what you want and need for your event to be a success (use the Comments section). Don’t forget the details (trash cans, electrical needs, special set-up).


Reservation TIPS


 CLT (AT&T Center for Learning & Technology) requires consultation for use of some electronic equipment; organizations must pick up equipment for use after-hours.


 Laurie Auditorium: Consult with Kevin Hawkins (or 999-8145) PRIOR to making a reservation on T-SPACE. Organizations are required to consult with and pay for TUPD officers/security for all events at this venue (exceptions can be made through Kevin Hawkins). Charges include at least one officer per 100 people at $35/hr for a minimum of four hours. Contact Edgar Castro at TUPD.


 NOTE: Some University events may have priority for facilities and equipment.


Outdoor Campus Facilities The use of any outdoor space for a meeting, information table, speakers, or event requires University approval (receive approval for and reserve these facilities through T-SPACE).


Upper Campus The Esplanade, the University Center Plaza, Storch Courtyard, and the Jogging Trail can be reserved. Events that may disrupt, or have the potential to disrupt, classes or other scheduled university events or the orderly functioning of the University (including office operations) cannot be approved. All other outdoor areas of the


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