once they reach eighteen in the presence of the re- cords manager or his/her designate.
4. Parents, guardians or students, if over eighteen, have the right to “a hearing to challenge the content of their child's school records, to ensure that the re- cords are not inaccurate, misleading or otherwise in violation of the privacy or other rights of students, and to provide an opportunity for the correction or deletion of any such inaccurate, misleading or oth- erwise inappropriate data contained therein."
5. Broad, comparative results of standardized tests may be reported in general terms to the public.
6. Records, not including identification, may be re- leased for statistical studies by the records manager with the knowledge of the principal and the consent of the Superintendent of Schools. 7. Information from records of individual students will be available to juvenile court when requested in writing by proper officials with the parent, guardian, and/or student over eighteen years being informed in writ- ing.
8. After a student leaves the School District, records shall be kept on file for three years, except that re- cords for students who have been enrolled in spe- cial education programs shall be maintained until the individual is thirty-five (35) years old.
The principal of each school will be the custodian of all student records for that school and students and parents/guardians will have access to their school re- cords. The school will notify parents/guardians and adult students annually of the following: 1. The type of records kept; 2. The procedure for inspecting and copying records; 3. The right for interpretation; 4. The right to challenge data thought to be erroneous, the procedures for correcting or expunging errone- ous data or inserting a rebuttal statement;
5. The right to lodge a complaint with the U.S. Depart- ment of Education if mandates are not adequately implemented.
Additionally, the District will notify parents/guardians an- nually of the District's policy on the collection or use of personal identifiable information collected from stu- dents for the purpose of marketing or selling that infor- mation or otherwise providing that information to others for that purpose, including arrangements to protect stu- dent privacy that are provided by the agency in the event of such collection, disclosure or use.
The education records or school records include all ma- terials directly related to a student that a school main- tains. Records and notes maintained by a teacher, ad- ministrator, school physician, or school psychologist for his/her own use, and which are not available to others are exempt from this definition.
The school will require a prior written consent before in- formation other than directory information may be di-
vulged to third parties. An exception to this rule exists for School District employees who have legitimate inter- ests in viewing the records, as well as officials in other schools in which the student seeks to enroll. A School District in which a student is enrolled or is in the process of enrolling in may request the student's education re- cords from any District in which the student was formally enrolled to ascertain safety issues in incoming students and ensure full disclosure. The records, including the student's disciplinary records, will be forwarded to the requesting District within three (3) business days. Disci- plinary records shall include but not be limited to all in- formation that relates to a student assaulting, carrying weapons, possessing illegal drugs, including alcohol, and any incident that poses a potential dangerous threat to students or school personnel.
When the schools transfer records to new educational institutions, the schools must notify parents/guardians of the transfer, and of their right to review and contest the material. An exception exists for material under court order. Parents/guardians must be notified of such order prior to release. As per Title 10 USC Section 7165, a record of any suspensions or expulsions will be forwarded to any public or private elementary or secon- dary school where the student is registered or chooses to enroll.
The District may disclose, without the consent or knowl- edge of the eligible student or parent/guardian, per- sonally identifiable information in the educational re- cords of a student to the Attorney General of the Untied States or his/her designee in response to an ex parte order in the connection with the investigation or prose- cution of terrorism crimes. The District is not required to record such disclosure of information and is protected from liability for disclosing such information in good faith.
Directory information or class lists of student names and/or addresses shall not be distributed without the consent of the parent or legal guardian of the student or by the student who has attained majority status.
The Superintendent is directed to establish proce- dures to ensure compliance with the Family Educational and Privacy Act and other acts and regulations.
ACCESS TO STUDENT RECORDS (Notice Concerning Student Records)
Notice is hereby given to all parents and guardians of students attending the local schools and students 18 years of age and older. The following records are considered "Directory Infor- mation" and will not be treated as “confidential” informa- tion. Such information will be made available for publi- cation through School District news releases.
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