The GTA Construction Report – January 2010 – PAGE A9
The Ten Keys to Time Management
BILL CASWELL
ii) Informal meetings Summary Bill Caswell, an electronics engineer,
– The Ottawa Construction News Special Feature
iii) Personal events A basic question is: Can you manage your worked for technology firms including for
business or affairs? Presumably the answer is NASA, firing rockets into the upper atmosphere.
Everyone in business, whom I know, wrestles And stick to them! ‘yes’. The take-home conclusion is that, if, in the His own, previous company, SPS, comprised of
with not having enough time. Although we at process of managing your affairs you can’t man- software engineers, with offices in Ottawa,
CCCC offer a decade of hints in our Time Man- Control the Situation age your time, how on earth can you manage the Toronto, Halifax, Seattle and Guadalajara,
agement course, there is one overriding consid- Always advise people of these set times – and greater complexity of your business? Mexico, set the stage for his becoming a mentor
eration, if you master, that will work wonders for from that, learn to control the situation. Do it for CEOs around the world through Caswell
your business life and your personal life – and with: Corporate Coaching Company (CCCC). His
that is punctuality. First, each item in the meeting agenda (and, website is
http://www.caswellccc.com.
thus, forward the agenda in advance), and then
The Ten Keys to Time Management second and third, each verbal arrangement:
We list the following items as contributors to “Charlie, we’ll spend 10 minutes on this. Do you Thank you to all proud supporters of the Gilda's
saving you time: think that is enough time?” (You need to get
Club Barrie Ontario clubhouse construction
1. Learn to talk and work with difficult Charlie’s agreement.)
people To control the situation with Charlie, who has
project! Watch this space for exciting news!
2. Invoke the discipline of punctuality agreed to 10 minutes, offer the fact when the time
3. Manage your formal meetings has lapsed. “I see on my watch it is 4:10 now.” Company Description of Gift in Kind
4
Amherst Crane Rentals Crane Rentals
. Handle things once – or as infrequently as Just the facts, m’am. No more than that needs to
possible be said. Charlie, fully aware that he agreed to 10
Atlas Block Exterior Stone
5. Institute an Action List minutes, will speed his chat and wind up the talk.
B&B Mechanical Plumbing
Barrie Glass & Mirror Aluminum Windows & Entrances
6. Defuse emotions at every opportunity Perhaps it will go to 12 or 13 minutes – but that
Barrie Trim & Mouldings Trim - to be confirmed
7. Institute teamwork and cooperation within doesn’t matter. What matters is that you con- Bertram Construction & Design Ltd. Construction Management
the company trolled the situation to be 13 minutes, not 30 min- Cambridge Brass Watermain Fittings
8. Handle outside disruptions with a plan utes.
CGC Drywall reduced rate
9. Set priorities If it is via email: “Let’s get together for 15
Concord Supply Manholes & Catchbasins
10. Learn to say “No” minutes to discuss this.” And then be more spe-
Construction Work Place Safety Training Site Safety Inspections & Meetings
cific (so as to not waste time sending a third
Coreslab Precast Concrete Slabs
CRS - Construction Rental Supply Rental Equipment
The Key of Keys email): “Can meet from 3:00 to 3:15 this after- Dave Dobinson Excavating Inc. Backfill
The point of this paper is that item #2 above, noon?”
Desroches Concrete Floor Slab on Grade Installation
Invoke the Discipline of Punctuality, can offer as
Dino Astri Surveying Ltd Surveying
much time savings as all the rest combined. And Make a Daily Schedule
Dome Concrete Forming Foundations (partial gift)
Duienvoorden Haulage Ltd Site Servicing Installation
why should that be? Because if you manage Make a list at the start of each day of things to
Duncan Drywall Drywall
punctuality you are actually managing your time. do that day. Eisses Bros. Excavting Haulage of Export
• Identify Galaxy Plastics Ltd. Sanitary & Storm Fittings
First Consideration • The absolutely urgent – must do today
Gallery Hardware Finish Hardware
Our first consideration is ethical, which pro-
GE Sallows Hollow Metal Doors & Frames
• Important, hope to do today
vides a convenient means to set the framework
Hanson Pipe & Products Canada Inc. Catch Basins & Manhole supply
• Not so important, but would like to get
Hapamp Electrical Supplier
for the details of punctuality that follow. done if I can, today
Horton Automatics Finish Hardware
Each of us has only so many minutes to live • Allocate an approximate time for each (1/2 Hudco Electric Supply Electrical Supplier
on this planet. Who has the right to steal any of hour, 2 hours, etc.)
Huyer Construction Framing
those minutes from you? And do you have the
Ideal Supply Electrical Supplier
right to needlessly steal anyone else’s precious This will allow you to say: “Sylvia, I don’t re-
Independent Electric Supply Electrical Supplier
minutes? ally have time to chat about this now, if I am to
Ingersoll Rand Finish Hardware
Jay Cater Roofing Roofing
• Your clients’? meet my day’s schedule. Can we get together
Kindred Industries Stainless Steel Sinks
• Your co-workers’? later to discuss it?” – And then set a firm time for KN Crowder Finish Hardware
• Your spouse’s? that.
Lakelands Irrigation Irrigation
Landscape Ontario Landscaping (partial gift)
• Your children’s? • Insert one free hour for the unexpected.
Making a schedule for yourself will drive
LGI Electrical Supplier
Looby Mechanical HVAC
You can’t waste their time and they cannot home the sense of urgency of your business on
Mor Control Controls and Start up
waste your time. Even more important, you this day. Nedco Electrical Supplier
shouldn’t waste your own time. • If able, re-focus and revise this list during the Norcon Concrete Pumping Concrete Pumping
day
Northern Hardware Limited Washroom Accessories- scope to be confirmed
.
Start by Setting Times
Northern Overhead Door Garage Door to Garbage Enclosure
• At the end of the day, assess your success
Set start times and end times for all events in with the schedule. Learn from it for time set-
Nu-Cal Tat Masonry Inc. Block Stairwell - Labour
Ontario Steel Sales Inc. Reinforcing Steel
which you participate: ting tomorrow. Insert a fudge factor for time
OSSO Electric Supply Electrical Supplier
i) Formal meetings allowed next time around. Owens Corning Insulation reduced rate
Prycon Construction GIK Committee
Rainer's Siding and Installations (1999) Ltd Alum. Soffit, fascia & Eavestrough
Rona Lumber
Shelswell Excavating Excavation of Building
THE FENCE PEOPLE LIMITED
Simcoe Block (1979) Limited Concrete Block & Sills
Simcoe Building Materials Drywall (board supply)
System 6 Stucco (EIFS) Exterior
All Types of Temporary Fences
The Sarjeant Co. Concrete for Foundations
United Lumber Trusses (partial gift)
Upper Canada Hardware Finishing Hardware (Doors)
Wallwin Electric Electrical
Wamco Waterworks Site Servicing Materials
• Chain Link (Driven In) • Plywood Hoarding
Weber Doors Wood Doors
• Chain Link (Panels)
Westburne Electrical Supplier
• Covered Walkways Wolverine Tube Inc. Copper Watermain
• Snow & Silt Fence • Sliding Gates
Gilda's Club Barrie Ontario
Tel: (905) 450-0500 Fax: (905) 450-0502
93 Bell Farm Road,Suite 120, Barrie, ON | L4M 5G3
Office: 705.726.5199 | Fax: 705.726.7101
www.thefencepeople.com Sarah@gildasclubbarrie.org
250 Clarence Street, Unit #11, Brampton, Ontario L6W 1T4 Charitable Registration: BN87366 4205 RR0001
Page 1 |
Page 2 |
Page 3 |
Page 4 |
Page 5 |
Page 6 |
Page 7 |
Page 8 |
Page 9 |
Page 10 |
Page 11 |
Page 12 |
Page 13 |
Page 14 |
Page 15 |
Page 16 |
Page 17 |
Page 18 |
Page 19 |
Page 20 |
Page 21 |
Page 22 |
Page 23 |
Page 24