Document Management Product news
DocuWare Connect to
Notes integrates Groupware
with Document Pool
he new version of the interface
T
DocuWare Connect to Notes
Custom configuration
enhances Notes/Domino Integration of DocuWare in
systems with convenient the Groupware can be
archiving and search features. handled in different ways. In
Notes users can take advantage of these Profile Configuration a user
features without making any changes to may determine if documents
their Notes design. Documents stored in a should be stored manually
PDF format can also be retrieved or automatically. Manual
independently from the Groupware. Mode means a user
chooses each Notes
“
document to store by
One highlight of the current
clicking on the archive
version is that Notes users have
option in the Notes menu.
DocuWare conducts the
access to all of DocuWare’s
automatic indexing/document
archiving and search features
classification and stores the
document (such as an e-mail) in the correct
via DocuWare Connect to Notes
No change to design
file cabinet configured for this purpose.
without making any changes
One highlight of the current version is A user may also opt to only store the
to the original Notes design.
that Notes users have access to all of attachments of Notes documents. For
DocuWare’s archiving and search features example, if a field office scans and pre-
This means users do not need via DocuWare Connect to Notes without indexes documents that are then sent to
any special programming skills,
making any changes to the original Notes headquarters via e-mail, this attached
design. This means users do not need any information can be archived fully
existing design components
special programming skills, existing design automatically and placed in the central
are not altered and updates
components are not altered and updates document pool. The e-mail itself can then
are a simple matter. simply remain in the Notes system. Storage
are a simple matter.”
processes can be set up to run at certain
PDF conversion without
intervals or according to criteria such as
DocuWare Connect to Notes is an add-on
printer driver
date, sender, size and subject. The archiving
module to DocuWare that provides the When storing in a PDF format, the Notes then occurs in the background – without
seamless integration between the Document document structure is retained. The any manual help from a user.
Management System and Notes Groupware. quality of a PDF document generated by
Notes/Domino users can take documents DocuWare Connect to Notes is said often With DocuWare Connect to Notes, users
(containing data and their associated to be better than a direct print-out from of Notes/Domino get a modular solution
design) directly out of their system, store Notes. PDF conversion does not require that lets them store their documents in a
them in a tamper-free way and retrieve them a special printer driver and may also be tamper-free way in the same, central spot
whenever needed – without ever leaving handled on a Domino server during with all the other, thematically-linked data
their familiar interface. Documents stored in automatic archiving processes. This feature found in records, letters, faxes, drawings
the system can then be easily incorporated improves printing and storing as well as and files. Furthermore, by relieving the load
in daily business processes, significantly the mailing of Notes documents from Notes on the Notes database, overall performance
speeding them up. to non-Notes users. of the Groupware is improved. circlesolid
42 IT RESELLER – NOVEMBER 2009
www.itrportal.com
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