How to deal with
despite multiple accounts,
computers, and locations
http://wwwBy Matt Handal.helpeverybodyeveryday– Contributing writer, De.com/sign and Construction Report
Sometimes it’s tough dealing with all your work commitments and stuff (pa-
pers, memos, proposals, supplies, presentations, financial statements, and
more.) Since nobody really teaches you what to do about this in school, every-
body ends up developing their own systems. But in today’s world, many of us
have multiple email addresses, computers, and even desks. I’ve adopted and am
a big believer in David Allen’s “Getting Things Done” system. Recently, on his GT-
DTimes site (GTDtimes.com), a question came up about how to implement GTD
with this exact challenge in mind. Here is the question posted and my response:
I wonder if there is any conventional wisdom/tools/tips/tricks for implement-
ing GTD (I am using the Outlook plugin) when I have to navigate TWO Ex-
change profiles and a personal email address, too.
My gut reaction is that I want to have a single place to implement my GTD
methodology - and it worked fine when it was just a work exchange address
and a personal one - Outlook could easily handle the Exchange account and
the personal profile.
Now, I have a second Exchange address. (Everyone at my new agency
does. We’re also a vendor for a software company.) So we have our @our-
company email address AND we have the @their company email address, too.
So, some of my co-workers use one or the other, some try to use Outlook
Web Access to keep an eye on both and so on. I’m wondering if anyone else
has had to solve this challenge?
Patrick
Here is my response.
Here is what I do. Forward all the accounts to one IMAP account (like Mobile
Me or Gmail). From Outlook, you receive all your emails and when responding
you can select what account to send from. For tasks, sync your Outlook tasks
and/or iPhone to toodledo.com. There is a Windows program called Toodledo
Sync and there is an Adobe air application you can use on your Mac. For your
notes, plans, general lists, ideas, horizons of focus, use Evernote (which works
on Windows, Mac, and the iPhone.)
This solution requires no money. It may not be as integrated as Lotus Notes,
but it works for me.
Matt Handal is responsible for marketing at Trauner Consulting Services, Inc.
(www. TraunerConsulting.com), in Philadelphia, PA. A producer and
webmaster at ConstructionNetcast.com, he can be reached at
Matt.handal@TraunerConsulting.com.
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