Opinion Document Management
Contents
Keep lean with DM
PAGE 46
DM ACQUISITION
Document management can act as a powerful catalyst
in helping businesses to streamline their operations and
cut costs so that they can operate more efficiently and
PAGE 47
SCANNER CONVERTS
cost-effectively during times of economic instability,
BUSINESS CARDS INTO
writes Lynne Munns, general manager of Version One.
ELECTRONIC CONTACTS
ith the latest UK production, circulation and duplication of
PAGE 48
paper documents with automated processes,
CERTIFIED MICROSOFT
businesses cut costs, facilitate swifter cash
GOLD PARTNER FOR
collection and avoid late payment penalties.
THIRD TIME
W
unemployment figures
hitting 2.03 million in
January 2009 – the
highest since 1997 – and In addition, costly document storage space
with this expected to rise to more than 10 is freed-up and staff are no longer occupied
per cent by the end of 2010, the future with time-consuming administration tasks
PAGE 48 remains uncertain. Many organisations are such as producing and posting copy
COMPATIBLE WITH
expected to buckle under the weight of invoices, enabling them to be redeployed
MICROSOFT INTERNET
spiralling costs and deteriorating market on more value-adding tasks.
EXPLORER 8
conditions and the heightened prospect of
banks restricting normal borrowing margins
Significant savings
would see the recession further tighten its It is more important than ever for
stranglehold on many businesses. organisations to run a lean operation and
ensure costs are kept in check. Using
Staying afloat
integrated document management,
There’s no doubt that many organisations businesses can save as much as £5 per
are struggling to stay afloat. Most of these transaction for processing outgoing
would acknowledge that improving cash flow documents such as purchase orders and
whilst keeping costs low is fundamental to sales invoices and as much as £50 for
surviving the recession. However, how many processing incoming documents such as
recognise that investing in key systems, such purchase invoices. This is a significant cost
as integrated document management, can be saving which is key to recession survival. circlesolid
the most effective means of achieving this?
By using electronic document management
VERSION ONE AT A GLANCE
technology integrated into their accounting
Version One is the author of
or ERP systems, businesses can automate
electronic document management
and streamline their procure-to-pay and
and imaging software. These
solutions enable the automated
order-to-cash processes. By replacing the
electronic storage, retrieval,
management, authorisation and
delivery of business documents
such as invoices, purchase
orders and statements. This
‘paperless office’ technology
is seamlessly integrated into
all major ERP and accounting
systems and with a typical ROI
“By replacing the production,
of less than six months, Version
circulation and duplication of
One’s solutions are reportedly
paper documents with automated
enabling thousands of
processes, businesses cut costs,
organisations to save substantial
facilitate swifter cash collection
amounts of time and money.
and avoid late payment penalties.”
www.itrportal.com
IT RESELLER – APRIL/MAY 2009 45
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