YOUR INC - Janet Marks of How Solutions
Plan a meeting to increase productivity
Plan a meeting to increase
possible. If the session is to be meetings that you would like to
productivity
productive, you need to address at that meeting, or if a
determine guidelines. report needs to be brought to the
How many hours of your week
meeting, place it in the folder.
are taken up by meetings? From
Start by asking yourself: This way you have everything
full staff meetings to team and
Why are we holding this together and you can grab the
committee meetings, followed by
meeting now? folder as you head off. You have
after-work community service
Is there some other avenue we not overlooked something
these gatherings can cut out a
could use that would be more important.
chunk of everyone's agenda,
efficient?
causing havoc with the best time
What will be accomplished by If you are the one responsible for
management plans. Rather than
the end of the meeting? creating the agenda, use your
the number of meetings
Meeting folder to collect the
decreasing with the advances in
Once you have determined that various items that need to be
technology, the amount actually
this meeting is the most effective discussed. A day or two before,
seems to be increasing. Some
method for accomplishing your you can take everything from
reasons for this rise in office
goals, make plans to ensure that your folder and quickly set up the
meetings stand out:
the meeting stays within the agenda.
allotted time frame.
With computers taking over
Meetings will continue to fulfill
the much of the mundane work,
Have a prepared agenda and needs in both business and
more workers are involved in
stick to it.
project-oriented activities,
Send out the draft agenda
needing frequent updates and
beforehand and ask for added
collaboration.
input.
Outsourcing and joint ventures
Start and end promptly.
lead to more external meetings.
Make sure everyone present
Scheduling software lets
has a need to be there.
others go in and block times on
Do not allow one person to
your schedule.
monopolize the session.
You do not have to be
Allot specific time for each
physically present with
agenda item.
conference calls.
Be sure specific actions are
personal lives. You can
assigned before leaving.
accomplish a lot with proper
With the growth in the number of
Remind attendees of their
planning.
meetings, other tasks building
expected reports a few days
up, leading to frustration at not
before the next meeting. Article by: Janet L. Marks
being able to get it all done. The
Professional Organizer & Certified
meeting gets blamed for the lack
When you have regular meetings, Home Stager
of time to accomplish everything
whether weekly, monthly, or
else. Thus it becomes even more
quarterly, create a file folder for Visit the How Solutions Website
important that, when a meeting is
each one. If anything comes to View Janet Marks MBN Profile
held, it is done as efficiently as
mind during the period between
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