Corporate Management Information liability waiver
System (MIS) Reports (Provided as Standard)
ys per year t
ase of e.g.
s) o
Up to £15K per card
(company VAT, line item detail and Visa Global Invoice limit £1m Specification (VGIS) formats, including the pa)
Other services/benefits
VAT Reporting: Evidence and Not Evidence for VAT In-house UK based call centre for cardholders and administrators deduction reports accredited by HM Revenue &
and additional transaction/line level references. VAT benefits from key suppliers e.g. Reed Learning reports are in pdf format and are available online. Other Reporting: Comprehensive library (>100) of
extended VGIS field lengths e.g. 80 character customer references and product descriptions
(company limit £1m pa)
Up to £15K Monthly Reports: up to 5 levels of per card
Customs. Reporting encompasses the summary Specialist in-house team of technical consultants and MI developers Customised reports and files available for integration with e.g. SAP/Oracle HM Government Procurement Card for public sector customers Bespoke cards with corporate branding available
Dedicated Relationship Management and Implementation team Comprehensive surround service package including fraud protection and exclusive
standard electronic reports available online to facilitate compliance monitoring, supplier management, accounting and reconciliation. Media and Formats: Reporting available online and secure file transmission; files available in various formats e.g. csv, txt Software: Proprietary software available to support electronic MI and VAT reporting via EMIT and EVA desktop software products
Electronic Statement File: providing extensive details on each transaction undertaken during
Nine Paper Reports: covering expenditure analysis and exception reporting
reporting i.e. cardholder; cost centre; department; company; group
the statement period. Delivered via CD-ROM or dial-up access.
Up to £15K
per card management information to help businesses (company monitor their procurement card scheme. limit £1m) Company system administrator can establish user hierarchy and access entitlement Modular Functionality: Easy to use modular
Online Reporting: MI system provides online Support for line item detail and summary VAT implementation with suppliers
Customer reference number of up to 16 alpha/numeric characters can be entered by retailers and reported on statements
Electronic invoice information (summary or line item detail) can be transmitted by suppliers and reported on electronic media VAT reports.
Dedicated implementation manager to assist with programme roll-out, cardholder training and supplier recruitment
integrated into most accounting packages, such and community sector customers is also available, offering similar functionality and as SAP or Sage
system offering basic functionality with over 30 designs, (there may be a charge for this service). reports and ability to create custom queries Data Integration: System data can be fully
Robust fraud prevention systems
Customs compliant and transaction data can be used for VAT reporting purposes
VAT Reporting: All reports are HM Revenue & ,
Up to £50K per card
limit £1.5m Evidence for VAT deductions: summary and pa)
(company
line item detail information for all transactions, which can be provided to HMRC
ent
charges incurred for the ‘Billing Unit’ during the previous month
Itemised Charges Analysis Report: all
Not evidence for VAT deductions: highlights transactions where invalid data means that an additional invoice is still required
Government Procurement Card: A purchasing card specifically designed for public benefits as the purchasing card
Lloyds TSB Cardnet: also offers merchant acquiring capability
Only available as central billing, with extensive management information. Euro denominated cards available. Dedicated implementation manager to assist with programme roll-out, cardholder training and support for line item detail and summary VAT implementation with suppliers. Ability to identify a customer transaction reference at point of sale. Full VAT line item detail, single transaction limit, plus Optional Management Information Reports at no extra charge: Activity Summary - Cardholder’s Information
Cardholder Transaction Report - individual cardholder’s monthly spend with full details of whether each transaction requires an invoice
Merchant Category Detail Report - breakdown of spend for each individual supplier Merchant Category Summary Report - breakdown of spend grouped by suppliers with historical information Commodity Code Summary Report - total spend of each commodity code with year to date information Commodity Code Detail Report - total spend of each commodity code with full details of suppliers, number of transactions and amounts Dormant Account Report - cardholders who have not used their card in a specific period of time
(company limit £1.5m pa)
Up to £50K per card
Evidence for VAT deductions: summary and line item detail information for all transactions, which can be provided to HMRC
charges incurred for the ‘Billing Unit’ during the previous month
Itemised Charges Analysis Report: all
Not evidence for VAT deductions: highlights transactions where invalid data means that an additional invoice is still required
Only available as central billing, with extensive management information. Dedicated implementation manager to assist with programme roll-out, cardholder training and support for line item detail and summary VAT implementation with suppliers. Ability to identify a customer transaction reference at point of sale. Full VAT line item detail, single transaction limit, plus
Cardholder Transaction Report - individual cardholder’s monthly spend with full details of whether each transaction requires an invoice
Optional Management Information Reports at no extra charge: Activity Summary - Cardholder’s Information
Merchant Category Summary Report - breakdown of spend grouped by suppliers with historical information Commodity Code Summary Report - total spend of each commodity code with year to date information Commodity Code Detail Report - total spend of each commodity code with full details of suppliers, number of transactions and amounts Dormant Account Report - cardholders who have not used their card in a specific period of time
working out a period of notice. M March 2012 READERS ARE REMINDED THAT BUSINESS MONEYFACTS IS COPYRIGHT 83
Activity by Customer Code Report - all items of expenditure in customer code order Transaction Exception Report - transactions made outside the company’s guidelines, e.g. purchase from an unauthorised supplier Merchant Category Detail Report - breakdown of spend for each individual supplier
Activity by Customer Code Report - all items of expenditure in customer code order Transaction Exception Report - transactions made outside the company’s guidelines, e.g. purchase from an unauthorised supplier
Comprehensive purchasing and supplier analysis to identify process and procurement savings. Ability to customise card designs with company logo or create bespoke
Online cardholder and administrator servicing via Lloyds TSB Net Service, provides real- time access to account information 24 hours a day. Dedicated relationship management team, and experienced scheme implementation team to support roll out. Robust training and multilingual helpdesk team available.
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