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Mailroom & Document Management


such information can be circulated around the planet in a microsecond, the risk is constant.


Housing crime The prime reason for the exponential growth in the crime is the casual way many of us have customarily dealt with potentially damaging data. We leave files lying around on our desks, slip them into unlocked filing cabinets and we take old or unserviceable PCs, laptops and discs to the dump, with the hard drive and memory bulging with confidential data.


The clear answer is to change our working practices to make life as difficult as possible for the criminally inclined. All current documents containing sensitive information should be kept under lock and key when not in direct use. Store rooms should be accessible only to the most trusted staff. THINK about where or when a customer, dishonest employee, temporary worker, cleaner or occasional maintenance tradesman could access written or electronic data. Then ACT to remove that possibility.


Threats


If the business is threatened with a penalty, the Information Commissioner will take that business’s turnover, sector, size and the data breach into account before considering a fine. This will be determined by: • Carefully considering the circumstances, including the seriousness of the data breach


• The likelihood of substantial damage and distress to individuals


•Whether the breach was deliberate or negligent and what reasonable steps the organisation has taken to prevent breaches


Fines


These heavy fines are a warning to all organisations to destroy their confidential data securely and are part of the ICO’s overall regulatory toolkit. They’re not afraid to use it.


The answer is to monitor and control the use and flow of data much more carefully, take extra security precautions and, perhaps most importantly, take some expert advice about disposal of your printed matter, IT equipment and data stored on all manner of tapes, discs, micro chips and USB sticks.


READ MORE


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www.shredeasy.com www.ico.gov.uk


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